Legal Administrative Assistant

Large Am Law 100 firm with is seeking a Litigation Legal Administrative Assistant to support a group of attorneys.

Responsibilities:

• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Manage information electronically using the firm’s database file management system and a records management system.
• Maintain attorney bar membership records and CLE records.
• Prepare and file legal documents in Federal and State courts (including electronic filings).
• Prepare legal documents, correspondence, and binders.
• Provide administrative support for all aspects of litigation, including discovery and trial preparation.
• Manage complex tasks such as reviewing detailed information, submissions, and reports, and coordinating the distribution of these and other materials.
• Code and enter attorneys' time and costs in the firm's time and billing system.
• Coordinate large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Handle complex edits in legal documents.

Requirements:

• 5+ years of litigation practice assistant/ legal administrative assistant experience, including billing and e-Billing.