FT Administrative Clerk III - Health Occupations

FT Administrative Clerk III - Health Occupations Salary: $58,197.12 annually Job type: Full Time Closing date: July 20, 2026 at 11:59 PM Pacific Location: 11110 Alondra Blvd., Norwalk, CA Summary Performs a variety of complex and responsible clerical, record‑keeping, profiling, and reporting or other support tasks. Assignments are usually in a senior role at the large department level or an equivalent specialized department or educational program. Job Duties Compose and type letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepare handbooks, schedules, brochures, and other program materials. Process documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements. Monitor budgets and contractual provisions. Perform analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre‑screening registration materials, language assessment test scores, and other materials that would identify and profile student needs. Compile statistical data, account for and post financial transactions or other data, and maintain various department information in established data entry formats. Search for information in departmental records and files. Maintain financial records for a fund or program with activities that include deposits, processing of expenditures, documentation of inventory, preparation of accounts receivable and donation requests, and preparation of mandated reports. Coordinate the workflow for a high volume customer‑service oriented office. Serve as a resource for other Administrative Clerks, filling in to balance workload, solving difficult transactions, and researching files and records to resolve discrepancies. Greet visitors, staff or students in person or over the telephone, ascertain nature of business and provide standard information related to area of assignment. Provide assistance to students, including those with special needs. May introduce students to other services and college support. Maintain records and files of documents processed for ready access and compile various reports according to well‑defined operating procedures. Receive from faculty and prepare curriculum and other committee documents. Ensure the timely distribution and receipt of a variety of records and reports. Request or provide information as necessary to assure completeness and accuracy. Review and prepare documents for entry of information into electronic data processing system. Follow up as necessary to complete documents. Enter and update information into system according to standard formats. Extract data from existing databases and convert to other formats. Update and modify web pages as approved by the supervisor. Participate and may coordinate basic registration activities such as those used for community education, child development, or emeritus courses. Assist with in‑service training by compiling training materials, manuals, and visual aids. Schedule, coordinate, and proctor tests. Maintain confidentiality of information processed or received during the course of performing assigned duties. Assist and otherwise coordinate programs, workshops, meetings between program staff, administrators or the general public. Receive, sort and distribute incoming mail, make appointments and travel arrangements. Participate in selecting, training and assigning work to regular staff and part‑time student and temporary workers. Maintain currency of knowledge and skills related to the duties and responsibilities. Perform other related duties as assigned. Minimum Qualifications High school diploma and 4 years of general clerical and keyboarding experience in a customer‑service oriented environment. Additional postsecondary education may substitute for some experience. Preferred Qualifications Experience with accounting Experience managing grant budgets Experience in a healthcare environment Knowledge and Skills In‑depth working knowledge of the practices and techniques used in the assigned organizational unit. Knowledge of office practices, procedures, equipment, accounting, budgeting, purchasing, and payroll. Familiarity with core computer software: word processing, spreadsheets, presentation graphics, and specialized database software used in education. Business mathematics skills. Proficiency in English language, grammar, spelling, punctuation, editing, and proofreading. Human relations skills to orient and train others, convey technical information, and present a positive image of the department and College. Abilities Perform duties efficiently and effectively under general supervision. Learn, interpret, explain, and apply knowledge of College and department organization, operations, programs, functions, and specialized terminology. Prepare financial summaries and presentation‑quality charts, written materials, and spreadsheets. Operate standard office machines and equipment. Maintain records and prepare reports. Keep confidential information confidential. Maintain productive relationships with staff, students, other organizations, and the public. Physical Abilities Engage in primarily sedentary indoor work. Use near vision to write and read materials and screens. Use hearing and speech for ordinary and telephonic conversation. Sit, move about campus, reach materials. Manual and finger dexterity to type/keyboard and operate mouse and microcomputer. Licenses and Certificates May require a valid driver’s license. Working Conditions Work is performed indoors where minimal safety considerations exist. Salary and Fringe Benefits Grade 27 on District Classified Salary Schedule ($4,849.76/month). Health and welfare benefits include District contribution for medical, dental, vision benefits and employee life insurance ($50,000). Retirement: participation in the Public Employee’s Retirement System integrated with Social Security. EEO Statement The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of these characteristics, or based on association with a person or group with one or more of these characteristics. To apply, visit #J-18808-Ljbffr