Administrative Assistant

Executive Assistant

Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities. Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants. Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines. Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting. Maintain budget records and advices executive of status. Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion. Work with other team members to collect and assemble information for presentations, projects and strategic planning. Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality. Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals. Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems. Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

High School Diploma 1-3 years Three (3) years recent project coordination or related administrative support experience. Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small. Excellent communication skills (oral and written) with a confident, concise, clear and compelling style. Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information. Ability to project a professional and positive demeanor and image. Skilled in all aspects of planning and project management/able to take an idea from concept to completion. Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must. Knowledge of proper document design and execution, e.g. report formatting, business letters.

Associate's Degree or Bachelor's Degree from an accredited college 4-8 years' experience in an administrative support capacity.

This is a Contract to Hire position based out of Merrillville, IN. The pay range for this position is $20.00 - $25.51/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Nov 11, 2026. This is a hybrid position in Merrillville,IN.