Records Management Specialist

Records Management Specialist Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment. NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Posting Details Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below. Applications Accepted From Public: Open to the public, AFSCME 3200 University Wide Job Description Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested. Job Responsibilities Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data. May lead and/or supervise TAS staff and/or student employees. Coordinates, and maintains a complex record system or database of specialized records. Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation. Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy. Serves as primary contact for release and protection of confidential and sensitive records. Implements and oversees guidelines for deletion of records. Prepares, analyzes, and distributes reports. Maintains awareness of governmental regulations and interprets policies, procedures and guidelines. Minimum Qualifications Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable. Preferred Qualifications At least one year of customer service experience. Associate’s degree, or vocational or technical school degree Service-oriented, diplomatic, and tactful when resolving problems. Computer proficient including Microsoft Office Suite. Good problem solving skills. Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level. Familiarity with the Family Educational Rights and Privacy Act ( FERPA ) Working Conditions/Physical Demands Department Registrar's Office Pay Rate Starting pay range $16.84 - $21.48 Benefits This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at Discover the full value of joining Ohio University by clicking this link: Job Open Date 08/21/2026 Posting Close Date 09/07/2026 Job Category Classified AFSCME 3200 Bargaining Unit appointment Months Planning Unit Vice President Enrollment Management Work Schedule Monday - Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch) Campus Athens Expected hours worked per week 40 Expected duration of assignment on-going Applicants may contact this person if they have questions about this position. Angela Andrews, View email address on click.appcast.io, View phone number on click.appcast.io Non-Discrimination Statement Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer. Job Information Employment Type full-time regular Job Family/Subfamily Records Management-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14| Clery Act Annual Safety and Fire Report Clery Act Statistics To view the Clery Act Annual Safety and Fire Report Click Here! Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). * Please indicate how you learned about this posting. ohiouniversityjobs.com The Athens Messenger The Chronicle of Higher Education Ohio University employee OHIO Jobs Line (phone) Employment Agency Posted Announcement Professional association Social Media (LinkedIn, Twitter, etc) OTHER Please indicate your highest level of education. no HS diploma or GED HS diploma or GED Associate's degree Bachelor's degree Bachelor's degree plus some work towards graduate degree Master's degree Ph.D. or equivalent Will have earned Ph.D. by time of appointment Please indicate your level of experience with records management. no related experience Less than 1 year At least 1 year, but less than 3 years At least 3 years, but less than 5 years At least 5 years, but less than 7 years 7 or more years Please select an option that best represents your current status. I am a current Ohio University employee and NOT currently serving a probationary period. I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period. I am a current Ohio University Student employee. I am not an employee of Ohio University. Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701| T: View phone number on click.appcast.io | F: View phone number on click.appcast.io #J-18808-Ljbffr