Office Assistant

Office Assistant The Rosenstiel School of Marine, Atmospheric and Earth Science at the University of Miami has an exciting position for an Office Assistant. The Office Assistant provides essential administrative and operational support to ensure the smooth functioning of the Business Office and related administrative areas. This role involves managing office supplies and merchandise inventory, coordinating mail and package delivery, assisting with shipping and receiving operations, supporting event logistics, and maintaining accurate records, including long-term financial documentation. The position requires strong organizational skills, attention to detail, and the ability to collaborate with multiple departments across campus. Supply & Merchandise Management Order, track, and maintain office supplies for the Business Office and other administrative areas. Oversee inventory of all merchandise and supplies across campus, ensuring accurate records and timely replenishment. Coordinate with vendors for procurement and delivery. Mail, Shipping & Receiving Assist with receiving, sorting, and delivering mail and packages across campus. Support the shipping and receiving area by logging incoming and outgoing shipments, ensuring proper handling and distribution. Event Support Collaborate with Facilities and other units to set up and dismantle events, meetings, and conferences. Coordinate logistics such as furniture arrangement, AV equipment, and other event needs. Record-Keeping Assistance Maintain organized filing systems (physical and digital) for administrative and financial records. Create and manage backup folders and documentation for over 15 years of financial data, ensuring compliance with retention policies. Qualifications High School Diploma or equivalent/relevant experience Minimum 1 year of relevant experience required Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish priorities, set objectives, and achieve stated goals Ability to work as a team or independently Excellent organizational skills Strong customer service focus Ability to lift (50 pounds) and move packages and assist with event setups. Two to four years of progressively responsible experience preferred. The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.