Healthcare Contracts Specialist
$51.03kUniversity of Texas at Austin
- # Healthcare Contracts SpecialistApply: AUSTIN, TX: Full time: Posted Yesterday: R\\_00048909**Job Posting Title:**Healthcare Contracts Specialist**----****Hiring Department:**Department of Psychiatry**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Sep 21, 2026**----****Position Duration:**Expected to Continue Until Aug 31, 2027**----****Location:**AUSTIN, TX**----****Job Details:****GENERAL NOTES**Dell Medical School is seeking a Healthcare Contracts Specialist.This is a state-funded position with an end date of 8/31/2027 that is renewable for another year.**JOB SUMMARY**The Healthcare Contracts Specialist provides essential administrative and clerical support to the Contracts function and is responsible for organizing, tracking, and maintaining contract documentation, coordinating contract workflows, and ensuring timely processing of agreements. Reporting to the Contracts Manager, the Healthcare Contracts Specialist works closely with legal staff, supply chain, finance, compliance, and clinical departments. The position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, highly regulated environment. The Healthcare Contracts Specialist plays a key role in supporting the contract lifecycle process, ensuring compliance with internal policies and external regulations, and facilitating communication between departments and external vendors.**ESSENTIAL JOB FUNCTIONS:****Contract Lifecycle Management*** Prepares, formats, and edits contract documents under the direction of legal or contracts staff for clarity and consistency.* Tracks contract status and deadlines using contract management software or spreadsheets.* Maintains organized digital and physical contract files in accordance with institutional policies.* Assists with routing contracts for review, approval, and signature.* Ensures executed contracts are properly archived and accessible.* Prepares summaries and reports on contract status.* Reviews contracts for formatting, completeness, and compliance with templates.**Internal and External Communication*** Communicates with internal stakeholders to gather required documentation or approvals.* Responds to inquiries from vendors, legal counsel, and department staff regarding contract status.* Schedules meetings and maintains calendars for contract-related discussions.* Drafts professional emails, memos and routine correspondence and contract-related memos to internal and external stakeholders.* Escalates issues or delays to appropriate personnel.* Responds promptly to inquiries from departments and vendors.* Meets the expectations and requirements of internal and external customers, building rapport with stakeholders to facilitate smooth communication.* Provides clear guidance on contract processes and requirements.**Contract Databases and Logs*** Enters contract data into tracking systems or databases, ensuring accuracy.* Identifies discrepancies or missing documentation in contract data.* Updates contract logs with key dates, terms, and renewal information.* Generates standard reports on contract activity and status.* Assists with data validation and cleanup to ensure accuracy.* Supports audits by retrieving and organizing requested contract records.* Maintains logs and databases current accessible.**Compliance and Policy Adherence*** Verifies that contracts meet institutional formatting and policy requirements.* Flags missing or incomplete documentation for review.* Supports compliance with HIPAA, Stark Law, Anti-Kickback Statute, and other applicable regulations.* Participates in training on contract compliance and confidentiality.* Maintains confidentiality of sensitive contract information.**General Administrative Support*** Orders office supplies and manages department filing systems.* Prepares agendas, takes meeting minutes, and distributes follow-up items.* Assists with onboarding of new staff or contractors.* Supports special projects and process improvement initiatives.**Contracts Renewals and Expirations*** Monitors upcoming contract expirations and alerts responsible parties.* Prepares renewal templates and assists with drafting updated terms.* Coordinates with departments to confirm continued need for services.* Tracks renewal approvals and ensures timely execution.* Archives expired contracts per retention policies.*Other duties as identified by department***MARGINAL OR PERIODIC FUNCTIONS:*** Assists with contract audits by compiling documentation and responding to audit requests from internal or external reviewers.* Supports contract template updates by formatting new versions and distributing them to stakeholders.* Participates in process improvement initiatives related to contract workflow efficiency or document management.* Coordinates logistics for contract-related training sessions, including scheduling, materials preparation, and attendance tracking.* Provides backup support to other administrative staff during absences or peak workload periods.* Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization.* Adheres to internal controls and reporting structure.* Performs related duties as required.**KNOWLEDGE/SKILLS/ABILITIES:*** Ability to use time effectively and efficiently; must possess strong prioritization skills to spend time on what’s important; can quickly zero-in on the critical few and puts the trivial many aside.* Must possess excellent organization skills to support contract tasks by urgency and deadlines to avoid delays, flagging time-sensitive agreements for expedited processing.* Ability to manage multiple requests without compromising accuracy.* Ability to maintain accurate calendars and reminders for contract renewals and expirations.* Ability to allocate time appropriately for data entry, document review, and stakeholder follow-up.* Ability to avoid bottlenecks by proactively managing workload.* Demonstrated attention to detail, being thorough in accomplishing tasks through concern for all areas involved, no matter how small.* Ability to marshal resources (people, funding, material, support) to get things done; ability to orchestrate multiple activities at once.* Ability to maintain well-structured digital and physical filing systems.* Ability to coordinate contract routing and approval workflows efficiently.* Must possess strong written and interpersonal communication skills along with the ability to communicate with all levels of the organization.* Ability to write clearly and succinctly in a variety of communication settings and styles.* Demonstrated ability to work effectively in a team-oriented environment.* Capable of working independently.* Must work with integrity and professionalism.**EDUCATION & EXPERIENCE MINIMUM QUALIFICATIONS:**Requires a Associate's Degree in Business Administration, Legal Studies, or a related field of study with at least 2 year(s) of experience in administrative work experience, including at least 1 year supporting contract management, legal procurement, or compliance functions in a healthcare, legal, or corporate setting. Relevant education and experience may be substituted as appropriate.**PREFERRED QUALIFICATIONS:**Bachelor's Degree in Business Administration, Legal Studies, Healthcare Administration, or a related field of study with at least 3 year(s) of experience in healthcare or legal administrative support role, with direct exposure to contract lifecycle processes, document management systems, and regulatory compliance.LICENSES, REGISTRATIONS OR CERTIFICATIONS REQUIRED:* None specified.**PREFERRED:*** Certified Administrative Professional (CAP) offered by the International Association of Administrative Professionals (IAAP); demonstrates advanced administrative knowledge and skills.* Certified Contract Manager (CCM) offered by the National Contract Management Association (NCMA); beneficial for understanding contract lifecycle and compliance* Notary Public Commission* HIPAA Certification; demonstrates understanding of healthcare privacy and security regulations**Salary Range**$51,027 + depending on qualifications**WORKING ENVIRONMENT/EQUIPMENT:*** Standard office equipment* Repetitive use of a keyboard* Must be able to work in a hybrid environment as needed.* May require occasional travel between administrative offices or healthcare facilities.* Must be able to sit for extended periods and manage prolonged screen time.* Requires use of contract management systems, document editing software, and enterprise resource planning (ERP) tools.**Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
- J-18808-Ljbffr University of Texas at Austin
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Healthcare Contracts Specialist in Austin, TX vacancy
- Dell Medical School is seeking a Healthcare Contracts Specialist to support the Contracts function. You will organize, track, and maintain contract documentation, coordinate workflows, and ensure timely processing of agreements. This role reports to the Contracts Manager...SuggestedContract work
- Dell Medical School is seeking a Healthcare Contracts Specialist to organize, track, and maintain contract documentation across departments. You will coordinate contract workflows, support the lifecycle process, and ensure compliance in a fast-paced, regulated environment...SuggestedContract work
- Texas Health and Human Services Commission (HHSC) seeks a Contract Specialist IV to perform purchasing activities prior to contract execution, including requisitions review, scope of work assessment, solicitation preparation, and evaluation coordination. The role supports...SuggestedContract work
$3,000 - $4,999 per month
Career Opportunities: Complex Procurement - Contract Specialist IV (20852) Posting ID 20852 -Posted 09/02/2026 - Health & Human Services Comm - Purchasing - Consolidated 2 - Business and Financial Operations - Additional Shifts available (1) - b. $3000 - $4999 per month...SuggestedFull timeContract workTemporary workPart timeWork at officeRemote workShift workDay shift- Texas Health and Human Services Commission (HHSC) is seeking a Purchaser V in Austin to manage complex procurement and contracting processes. You will plan, organize, and prepare specifications for transactions, ensuring compliance with state laws and HHSC policies while...Suggested
$5,425.33 - $7,235.15 per month
...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: FSS Contract Specialist V Job Title: Contract Specialist V Agency: Health & Human Services Comm Department: FSS Cont, Fin & Admn Supp GRL Posting...Full timeContract workTemporary workPart timeFor contractorsWork at officeRemote workShift work- Texas Health and Human Services Commission in Austin is seeking a Contract Specialist IV to oversee contracts across the lifecycle. You will draft statements of work, manage renewals, coordinate with legal and procurement, and ensure compliance with state rules while guiding...Full timeContract workRemote work
$3,000 - $4,999 per month
...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage . Functional Title: Contract Specialist IV Job Title: Contract Specialist IV Agency: Health & Human Services Comm Department: Facilities DEC Posting Number: 21079...Full timeContract workTemporary workPart timeFor contractorsWork at officeLocal areaRemote workShift work- Texas Health and Human Services Commission in Austin seeks a Contract Specialist IV to manage contracts across the HSCS and Facilities divisions. The role oversees contract lifecycle, amendments, renewals, and negotiations, coordinating with legal, procurement and program...Remote jobFull timeContract workDay shift
$3,000 - $4,999 per month
Career Opportunities: Managed Care Contract and Oversight Program Specialist IV (21264) Posting ID 21264 -Posted 09/10/2026 - Health & Human Services Comm - MC Contracts and Oversight - Community and Social Services - Other Locations (1) - Additional Shifts available (1...Full timeContract workTemporary workPart timeWork at officeRemote workShift work- The Rural Texas Strong Contract Specialist IV at the Texas Health and Human Services Commission will manage a broad portfolio of contracts in the Rural Health Transformation program under senior supervision. You will handle procurement, negotiations, monitoring, and close...Contract work
- Texas Health and Human Services Commission in Austin seeks a Contract Specialist V to manage complex contracts across the Older Americans Act services. The role requires deep knowledge of procurement practices and the ability to oversee the full lifecycle from negotiation...Remote jobContract work
- Texas Health and Human Services Commission is seeking a Contract Specialist IV in Austin to manage WIC vendor contracts, renewals, and amendments, including processing requisitions and documentation. You will liaison with WIC Program Services, HHSC Procurement, and Office...Contract workWork at office
- ...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Specialist V Job Title: Contract Specialist V Agency: Health & Human Services Comm Department: BH-MH Contract Mgmt Posting Number: 2...Full timeContract workTemporary workPart timeFor contractorsWork at officeLocal areaRemote workShift work
$3,000 - $4,999 per month
...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage . Functional Title: Contract Specialist III Job Title: Contract Specialist III Agency: Health & Human Services Comm Department: Hospitals Section Posting Number:...Full timeContract workTemporary workPart timeFor contractorsLocal areaRemote workShift workRotating shift- Texas Health and Human Services Commission (HHSC) seeks a Contract Specialist V to manage complex behavioral health contracts, including development, negotiation, execution, and oversight. The role coordinates with program areas, legal, and external contractors to ensure...Contract workFor contractorsRemote work
- Texas Health and Human Services (HHSC) in Austin seeks a Contract Specialist IV to manage procurement activities up to contract execution. You will coordinate RFP/RFQ processes, evaluate proposals, and ensure compliance with state laws and HHSC policies, under minimal supervision...Full timeContract workRemote workDay shift
$5,425.33 - $7,155.75 per month
...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: OAAA Contract Specialist V Job Title: Contract Specialist V Agency: Health & Human Services Comm Department: Area Agencies Aging Posting Number: 21314...Full timeContract workTemporary workPart timeFor contractorsWork at officeRemote workShift workDay shift- Texas Health and Human Services Austin office is seeking a Contract Specialist IV to manage a broad range of contracts under the Rural Texas Strong program. The role emphasizes senior-level contract management, negotiation support, and independent action within the Contract...Remote jobContract workWork at office
- Health & Human Services Commission in Austin, TX is seeking a Contract Specialist III to coordinate contracting activities, develop RFPs, review budgets, and manage contractor performance within SCOR and CAPPs systems. The role requires strong knowledge of procurement processes...Remote jobFull timeContract workFor contractorsDay shift
- ...advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: WIC Vendor Application and Contract Specialist Job Title: Contract Specialist IV Agency: Health & Human Services Comm Department: WIC Salaries Posting Number: 21340...Full timeContract workTemporary workPart timeWork at officeRemote workWork from homeShift work2 days per week
$4,263.16 - $5,833 per month
...opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title IT Contract Specialist III Job Title Contract Specialist III Agency Health & Human Services Comm Department IT Procurement Contract Sprt Posting...Full timeContract workTemporary workPart timeFor contractorsWork at officeRemote workShift work$90k - $125k
...Procurement Contract SpecialistShimmick is seeking an experienced Procurement Contract Specialist to be based out of the greater DFW or Austin, TX area. In this role, you will focus on reviewing contract terms and conditions to ensure compliance with applicable laws and...Contract workTemporary workFor contractorsFor subcontractorFlexible hoursShimmick
Austin, TX3 days ago- Health & Human Services Commission in Austin seeks a Program Specialist IV to monitor managed care contracts and oversight. You will analyze MCO performance, ensure compliance with state and federal rules, and coordinate with internal and external stakeholders to implement...Contract workRemote work
- ...Austin, TX preferred) Job Start Date - 9/1/26 Job End Date - 8/31/27 JOB DESCRIPTION We are looking for business driven, experienced contracts professionals who love KPIs, are strong collaborators, can manage vendor contracts, draft a redline, and bring relentless...Contract workRemote work
Advanced Sentry
Austin, TX1 day ago - ...Job Title: Contracts Specialist (Procurement & Commercial Operations) Role Overview We are seeking a business-driven, highly analytical Contracts Specialist to manage the end-to-end lifecycle of our commercial and procurement agreements. In this role, you will be the...Contract workTemporary work
AllSTEM Connections
Austin, TX4 days ago $50k - $80k
...you and your family. World-class facilities and the technology you need to thrive - in our offices or yours. Job Summary The Contracts Specialist is responsible for negotiating and administering contracts related to the resale of software, hardware, cloud solutions, and...Contract workWork at officeWorldwideFlexible hoursSHI International
Austin, TX1 day ago- ...replenishment to support patient care. Responsibilities include processing orders, managing inventory, and leveraging contract and GPO programs to optimize procurement. Strong Excel/ERP skills and healthcare experience are valued. #J-18808-Ljbffr Austin Regional ClinicContract work
- Encompass Health Rehabilitation Hospital of Round Rock is seeking a Purchasing Coordinator to streamline requisitions, purchase orders and inventory across departments. You will negotiate with vendors and maintain stock levels to ensure uninterrupted patient care at the...
- ...annual physical inventory count. Maximizes the use of available contracts including the utilization of GPO (Group Purchasing... ...GPOs. Preferred: Associate’s or Bachelor’s degree in Business, Healthcare Administration, or related field preferred. Experience working...Contract workFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Healthcare Contracts Specialist. Be the first to apply!
Related searches
- contract specialist remote Austin, TX
- contract review specialist Austin, TX
- construction contract specialist Austin, TX
- contract specialist Austin, TX
- senior contract specialist Austin, TX
- provider contract specialist Austin, TX
- contract associate Austin, TX
- senior contract administrator Austin, TX
- contract administrator Austin, TX
- contracts specialist (permanent part-time remote) Austin, TX