Executive Assistant

New York City, New York, United States of America At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here. As Lockton’s Transaction Liability (TL) practice continues to expand globally, we are seeking an Executive Assistant (EA) to provide high-level administrative and organizational support to the TL leadership team. You will be accountable for the smooth coordination of meetings, travel, client engagement logistics, and executive calendars. You will play a critical role in enabling efficient operations and ensuring the team delivers a consistent, high-quality experience to clients and internal stakeholders globally. Key Tasks & Duties Arrange both domestic and international travel (including visas, flights, ground transportation, and accommodation) Coordinate off-site team meetings (venues, logistics, IT setup, catering, and materials) Support the planning and execution of TL client events and global team engagements Liaise with brokers, clients, underwriters, and their assistants to coordinate meetings, conferences, and client hospitality Coordinate TL leadership and executive meetings Maintain strong awareness and management of executive calendars and priorities Support onboarding logistics for new TL hires Act as a central point of contact for administrative problem‑solving within the TL team Assist with complex administrative tasks across a fast‑paced deal environment Maintain key team records (e.g., org charts, tracking documents, reporting logs) Ensure adherence to Lockton procedures, compliance standards, and best practices Support coordination of team initiatives, including culture and engagement activities Assist with office coordination where applicable (workspace setup, supplies, document management) Qualifications Strong written and verbal communication skills with the ability to interact professionally with senior stakeholders, clients, and insurers Exceptional organizational and time management skills with the ability to prioritize effectively in a high-demand environment Strong project management capability and attention to detail Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Problem-solving mindset with the ability to anticipate needs and proactively deliver solutions High level of discretion and confidentiality Self-motivated, proactive, and adaptable in a dynamic environment Demonstrate flexibility and adaptability in a fast-paced environment Identify and implement opportunities for operational improvement Maintain high standards of quality and accuracy Ensure compliance with legal and regulatory requirements Develop understanding of Transaction Liability operations, workflows, and stakeholder needs Build knowledge of internal systems and processes to maximize efficiency and effectiveness Equal Opportunity Statement Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity. At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long‑term success. #J-18808-Ljbffr