Admin-Executive Assistant

Admin-Executive AssistantDuration: 02+ months with possibility of extension depending upon performance and based on business needs. Location: Irvine, CA 92614The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative work.Review and submit expense reports and other documents.Book travel, some international and complex for multiple leaders.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare agendas and make arrangements for meetings.Make arrangements planning meetings, etc.Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Strong ability to work independently and manage one’s time.Strong ability to keep information organized and confidential.Strong ability in event planning.Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Education/Experience:High school diploma or GED required.8-10 years’ experience required.Experience required with Microsoft Outlook, Word, Excel and SAP Concur plus experience working with executives required.