Human Resources Assistant

Job Description

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.


Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Human Resources Assistant is an entry-level role that supports the delivery of core HR operations and high-quality employee experience across the Firm. This position assists with a wide range of administrative and operational activities and plays an important role in ensuring processes run smoothly and efficiently. The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment with competing priorities. This role provides regular interaction with senior HR professionals and broad exposure to multiple areas of Human Resources, offering a strong foundation for early career development.

Responsibilities

HR Operations & Administrative Support

• Assist with day-to-day administrative support for the HR team, including calendar management for the CHRO and planning and scheduling HR team events and meetings.
• Monitor and respond to the HR email inbox, addressing routine inquiries and escalating to team members as appropriate.
• Assist with preparing and distributing HR-related correspondence.
• Support maintenance of employee personnel files, including records management.
• Assist with processing departmental invoices and expense reimbursements.

Employee Lifecycle Support

• Assist with the offboarding process for voluntary leavers and consultants, including preparing materials and tracking feedback.
• Support exit interview scheduling and documentation.
• Assist with administrative tasks related to employee job changes, including alternative work arrangements, promotions, title changes, and compensation updates.
• Support consultant management processes under the direction of senior HR staff.

Employee Experience & Recognition

• Assist with employee recognition programs, including anniversary awards, Administrative Professionals Day, and gifting.
• Assist with planning and administrative support for employee engagement activities, including town halls and internal events.

HR Systems, Reporting & Projects

• Assist with monthly updates to internal organizational charts.
• Support HR systems and processes, including data entry and mapping activities (e.g., mid-year and year-end processes).
• Assist with maintaining HR content on the Firm's intranet.
• Support HR compliance efforts at the direction of senior HR staff.
• Assist with preparing PowerPoint presentations and materials for the CHRO and HR leadership.

Additional Responsibilities

• Assist with HR projects and initiatives as assigned.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree required.
• Proficiency in Microsoft Office Suite, particularly PowerPoint; familiarity with Excel, Word, and Outlook preferred.
• Experience with HRIS systems (e.g., Oracle, Workday) is a plus, but not required.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrates proactivity, resourcefulness, and sound judgment in anticipating needs and asking thoughtful questions.
• Prior HR internship or related experience is a plus, but not required.
• High degree of integrity, discretion, and confidentiality.
• Willingness to work overtime as needed.

This position will require physical presence in Proskauer's offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm). The anticipated compensation range for this position is $55,000-$65,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status