Nursing Staffing Coordinator (Healthcare Staffing)

Job Description

Job Description

Nursing Staffing Coordinator (Healthcare Staffing)

Early Morning Schedule – 6:00 AM Start
Location: Brooklyn, NY (In-Office)
Schedule: 6:00 AM – 3:00 PM (1 hour lunch)
Salary: From $48,000 per year

 

About the Position

Our healthcare staffing agency is hiring a Nursing Staffing Coordinator to manage the daily scheduling and placement of school nurses across New York City. This is a fast-paced coordination role that requires strong organization, responsiveness, and excellent computer skills.

 

The coordinator plays a critical role ensuring that schools receive reliable nursing coverage each day. This position manages nurse scheduling, early-morning call-outs, and assignment confirmations, while maintaining accurate records within the agency’s scheduling systems.

 

This role requires strong computer and technical skills. The coordinator will work extensively with scheduling software, internal databases, and an applicant tracking system (ATS) to manage assignments, track compliance, and ensure nurses are properly using the system.

 

This is an in-person role in our Brooklyn office with a 6:00 AM start time to support time-sensitive school staffing needs.

Responsibilities

Nurse Scheduling & Coordination

• Schedule and assign school nurses to daily assignments across NYC

• Confirm nurse availability and communicate assignment details

• Respond to early-morning call-outs and arrange coverage

• Track assignments, attendance, and schedule changes

• Maintain accurate scheduling records and updates

Scheduling Software & System Management

• Operate the agency’s scheduling software and staffing coordination systems

• Maintain nurse records in the Applicant Tracking System (ATS)

• Ensure nurses properly use scheduling systems to confirm assignments

• Troubleshoot software issues and assist nurses with system usage

• Monitor system data to ensure schedules and records remain accurate

Compliance & Onboarding Support

• Track required nurse documentation and onboarding records

• Maintain organized digital files and compliance records

• Ensure nurses meet agency and client credentialing requirements

Communication & Administrative Support

• Serve as a primary contact for nurses regarding assignments and schedules

• Maintain clear documentation of communications and scheduling changes

• Coordinate with recruitment, billing, and supervisory staff

• Assist with administrative and coordination tasks as needed

Qualifications

• Strong computer skills required

• Experience working with scheduling software, databases, or applicant tracking systems (ATS)

• Ability to troubleshoot system usage issues and assist staff with software navigation

• Excellent organizational and communication skills

• Ability to work independently in a fast-paced staffing environment

• Comfortable with an early morning start time (6:00 AM)

• Experience in staffing coordination, scheduling, or healthcare staffing preferred

• Associate’s or Bachelor’s degree preferred

Benefits

• Full-time, stable in-office position

• Paid time off, vacation, 401k & Matching

• Supportive team environment

• Opportunity for advancement into senior coordinator or operations roles