Advancement Services Officer - UW Medicine Advancement

Job Description

Please note: All applications must be submitted no later than 11:59pm PT on 8/26/26.

About this Opportunity

UW Medicine Advancement is a passionate, 95-person team that works collaboratively to connect donors with meaningful opportunities that enhance patient care, expand educational opportunities, and advance research across UW Medicine. In fiscal year 2026, UW Medicine Advancement raised over $488 million in gifts and private grants (55 of UW’s total) from 31,000 donors in support of its mission. Learn more about UW Medicine Advancement at

UW Medicine Advancement has an outstanding opportunity for an Advancement Services Officer to join their team.

Reporting to the Senior Director for Donor Relations, the Advancement Services Officer serves as a trusted operational partner to multiple senior leaders and their teams. This includes the Senior Director for Donor Relations and the Senior Director for Collaborative Fundraising Strategy. This role combines project coordination, donor stewardship support, administrative operations, communications, and relationship management to help advance philanthropy that supports patient care, research, and education across UW Medicine. The position thrives in a fast-paced, collaborative environment and works closely with faculty, donors, leaders, and partners across UW Medicine and the University of Washington.

What You Will Do

Development Operations (60%)

• Manage and coordinate donor relations and collaborative fundraising projects, timelines, and operational priorities across multiple initiatives.

• Support donor stewardship and recognition efforts, including milestone giving programs, acknowledgments, endowed appointments, and customized engagement activities.

• Generate reports, track fundraising-related activity, and maintain project documentation, workflows, and standard operating procedures.

• Provide administrative support for philanthropic fund transfers, gift administration, and cross-organizational fundraising initiatives.

• Prepare communications, presentations, meeting materials, and progress updates for internal stakeholders and leadership.

Administration (20%)

• Coordinate complex calendars, meetings, travel arrangements, onboarding activities, and special projects for assigned leaders and teams.

• Prepare correspondence, meeting briefings, minutes, reports, and presentation materials while ensuring accuracy and confidentiality.

• Partner with centralized administrative teams to improve processes, support office operations, and deliver exceptional customer service.

Leadership and Inclusiveness (10%)

• Build and maintain productive relationships with donors, faculty, colleagues, vendors, and community partners.

• Promote collaboration, continuous improvement, professionalism, and thoughtful consideration of all perspectives in daily work.

Other Duties as Assigned (10%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor's degree and two or more years of experience in administration, fundraising, events, community relations, marketing, higher education, or a related field.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Strong computer proficiency, including Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Teams. Demonstrated ability and willingness to learn and adopt new technologies and software applications.

• Excellent organizational, project management, and problem-solving skills, with the ability to manage multiple priorities, work independently, exercise sound judgment, and meet deadlines in a fast-paced environment.

• Strong oral and written communication, interpersonal, and customer service skills. Ability to build effective working relationships with a wide range of internal and external stakeholders and maintain confidentiality.

• Demonstrated ability to follow administrative procedures, compliance requirements, and established business processes with a high degree of accuracy and attention to detail.

• Demonstrated ability to collaborate effectively with colleagues at all levels of an organization while exhibiting professionalism, diplomacy, tact, and initiative.

• Self-motivated, adaptable, and focused, with a commitment to continuous improvement and process enhancement.

Preferred Qualifications

• Experience with program or project management.

• Experience using a constituent relationship management (CRM) system or similar database.

• Knowledge of fundraising, development, or advancement principles and practices.

• Familiarity with University of Washington operations, academic medicine, higher education, or a similarly complex organization.

What You Can Expect

• Hybrid-work schedule with 2 days in the office and 3 days eligible for telework per week. The primary onsite work location is UW Medicine offices in the South Lake Union neighborhood of Seattle.

• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

• Workload and times may vary, including a high volume of gift processing at the end of the calendar year-end that could temporarily require more onsite days.

• UW Medicine values professionalism. Employees are expected to conduct themselves in a professional manner in accordance with UW Medicine Policy on Professional Conduct. An assessment of professionalism will be a factor considered in performance reviews, salary adjustments and promotion.

• Alignment with UW’s Executive Order 81 Prohibiting Discrimination, Harassment, and Sexual Misconduct which establishes the University’s standards for preventing and responding to such conduct, including compliance with applicable federal and state laws. The University is committed to fostering an environment in which all members of its community can participate fully in University programs and activities free from discrimination, harassment, sexual misconduct, and retaliation.

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Compensation, Benefits and Position Details

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About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at View phone number on us.fitly.work or View email address on us.fitly.work.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.