Real Estate Assistant

Job Description

Job Description

Picht & Sons is looking for a Real Estate Assistant who can help keep the everyday details of our real estate business organized. This isn't a position where you'll spend the entire day doing the same administrative task. One morning may involve preparing paperwork for a new listing, while the afternoon could be spent coordinating a showing, checking on an inspection, or following up on documents needed for a closing.

We need someone dependable who notices what's missing and takes care of it before it slows down a transaction.

Day-to-Day Work

• Assist agents with new listings, property information, photos, documents, and marketing materials.
• Schedule property showings, inspections, appointments, and closing-related activities.
• Keep transaction files organized from listing or offer through closing.
• Communicate with buyers, sellers, agents, lenders, inspectors, title companies, and other parties when information or documents are needed.
• Prepare routine real estate forms and correspondence for agent review.
• Update property listings and make sure information such as pricing, availability, and property details stays accurate.
• Follow up on signatures, inspection reports, disclosures, and other outstanding paperwork.
• Help agents stay on top of important transaction dates and deadlines.
• Answer calls and inquiries and make sure messages reach the right person.
• Provide general office support when the real estate or property management team needs an extra hand.

What We're Looking For

• Previous experience in real estate, property management, an administrative office, or a similar environment is preferred.
• Someone organized enough to keep several transactions moving without mixing up the details.
• Clear and professional communication by phone and email.
• Comfortable working with documents, calendars, spreadsheets, and real estate software.
• Good follow-through and the confidence to ask questions when something doesn't look right.
• Knowledge of the Tallahassee real estate market is helpful.
• A Florida real estate license is a plus but not required for administrative duties that do not require licensure.

Benefits

• Competitive salary based on experience.
• Paid vacation and personal time.
• Paid company holidays.
• Health insurance options.
• Retirement plan options.
• Training and professional development.
• Exposure to both real estate sales and property management.
• Opportunity to move into transaction coordination, property management, leasing, or other real estate positions as experience grows.