Grants Project Coordinator & Data Processing Specialist, Junior

Grants Project Coordinator & Data Processing Specialist, Junior

The Grants Project Coordinator & Data Processing Specialist, Junior provides administrative, operational, and transaction processing support for federal grant review and application activities. This role supports the coordination of reviewer activities, scheduling and documentation management, and the intake, validation, and processing of grant application materials.

Working under the guidance of managers and senior staff, the coordinator helps ensure grant review operations, application processing activities, and related project tasks are completed accurately, efficiently, and within established timelines. The ideal candidate is highly organized, detail-oriented, process-driven, and comfortable working across multiple systems in a fast-paced environment.

Duties and Responsibilities

Grant Review and Project Coordination Support

• Assist with preparing and maintaining program support materials, webpages, templates, and review documentation.
• Upload and organize review details within SharePoint, tracking spreadsheets, and internal systems.
• Support reviewer recruitment activities, including preparing and distributing invitation communications using approved templates and mail merge tools.
• Maintain reviewer tracking records and update reviewer participation information accurately.
• Assist with assigning reviewers to panels and monitoring reviewer responses.
• Schedule and coordinate Zoom orientation sessions and panel meetings.
• Track attendance and provide administrative support during virtual meetings and panel discussions.
• Support ARM activities by assisting with score finalization and review documentation completion.
• Maintain organized electronic files, reports, and review records.

Grant Application Processing and Data Validation

• Collect and organize grant applications submitted through Grants.gov and related systems.
• Transfer and process application materials within GrantSolutions and other grant management platforms.
• Validate application data using established procedures, checklists, and quality control processes.
• Review application packages for completeness, accuracy, and compliance with submission requirements.
• Facilitate document transfers and uploads between systems, including ARM and GrantSolutions.
• Maintain accurate processing logs, tracking spreadsheets, and related documentation.
• Identify discrepancies or missing information and escalate issues to senior staff as needed.
• Support reporting and close-out activities by compiling and organizing required data and documentation.

Administrative and Operational Support

• Assist with preparing close-out letters, payment vouchers, surveys, and incident reports.
• Maintain accounting and payment tracking records accurately.
• Support report preparation and submission activities under supervision.
• Follow established standard operating procedures (SOPs), quality assurance measures, and data handling protocols.
• Ensure confidentiality and proper handling of sensitive grant and applicant information.
• Participate in team meetings, training sessions, and operational updates.

Requirements

Education and Experience

• High school diploma or equivalent required; Associate's degree preferred.
• 0–2 years of experience in administrative support, project coordination, data processing, customer service, or related operational roles preferred.
• Experience supporting virtual meetings, scheduling, document management, or transaction processing activities is desirable.
• Familiarity with federal grant environments or grant processing operations is a plus.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a structured environment.
• Effective verbal and written communication skills.
• Ability to follow established procedures, checklists, and protocols accurately.
• Basic analytical and problem-solving skills.
• Ability to work independently and collaboratively within a team environment.
• Strong data entry accuracy and quality control capabilities.
• Ability to handle sensitive and confidential information professionally.
• Willingness to learn new systems, technologies, and processes.

Tools and Technology Requirements

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft SharePoint
• Microsoft Planner
• OneNote
• Zoom
• Grants.gov
• GrantSolutions
• ARM
• Basic familiarity with Drupal and RRM preferred

Compensation and Benefits

The projected compensation range for this position is $23.49/hr - $29.31/hr benchmarked in the Washington, D.C. metropolitan area. The salary range provided is a good faith estimate representative of all experience levels. Salary at LCG is determined by various factors, including but not limited to role, location, the combination of education/training, knowledge, skills, competencies, certifications, and work experience. LCG offers a competitive, comprehensive benefits package which includes health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave, federal holidays, professional development, and lifestyle benefits.

Devoted to Fair and Inclusive Practices

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.

If you are interested in applying for employment with LCG and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department by email at View email address on click.appcast.io.

Securing Your Data

Beware of fraudulent job offers using LCG's name. LCG will never request payment-related details or advancement of money during the application process. Legitimate communication will only come from lcginc.com or View email address on click.appcast.io emails, not free commercial services like Gmail or WhatsApp. If you receive suspicious emails asking for payment or personal information, contact us immediately at View email address on click.appcast.io.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.