Accounts Receivable Clerk

Job Description

Job Description

Midsouth Steel, an industry leader in steel fabrication and erection, is seeking a highly organized and detail-oriented Accounts Receivables Clerk to support our daily operations and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong foundation in general office administration and accounting practices.  The ideal candidate will have excellent time management skills and a high level of organization.

Duties/Responsibilities:
▪ Job/Contract setup into Vista Viewpoint (ERP).
▪ Change order review and entry as well as schedule of values into Vista Viewpoint.
▪ Code, apply, and post daily cash receipts.
▪ Maintain and update customer files, including name or address changes.
▪ Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days.
▪ Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date.
▪ Generate monthly billing worksheets to distribute to Project Managers.
▪ Create invoices according to industry standards; submit invoices to customers.
▪ Assist Compliance Manager with the review and preparation of  lien releases for signature.
▪ Prepare and obtain lower tier lien releases, as required.
▪ Sort monthly WIP reports (PDF).
▪ Help manage monthly jobs to close process for all construction division sold jobs.
▪ Research and resolve account value discrepancies promptly with customers.
▪ Assist Accounting Manager in reconciling accounts each month in preparation for monthly GL close.
▪ Assist Accounting Manager in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports
▪ Performs other related duties as assigned.

Required Skills/Abilities:
▪ Solid understanding of basic accounting principles, fair credit practices and collection regulations
▪ Vista Viewpoint experience is a plus but not required.   
▪ AIA Invoicing
▪ Job Cost
▪ GL Reconciliation
▪ Release of Liens
▪ Proficient in PDF documents (editing, commenting, flattening, etc.)
▪ Proficient in Microsoft Excel
▪ Collections, to include familiarity with standard construction contract payment terms and processes.
▪ Ability to perform research to identify and resolve discrepancies.
▪ Excellent verbal and written communication skills.
▪ Ability to multi-task.
▪ Ability to work independently and in a fast-paced environment.
▪ Excellent organizational skills, high degree of accuracy and attention to detail.

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