Accounting Invoice Specialist

Accounting Invoice Specialist

At EEI, we believe in doing things the right way, with excellence, integrity, and genuine care for our people. As an employee-owned company, our People First culture is rooted in trust, accountability, and shared success. The Accounting Invoice Specialist is responsible for managing client invoicing, contract processing, project setup, and change order project setup. In this role, you will ensure that client contracts, project information, billing requirements, and project modifications are accurately entered, documented, and maintained in the accounting / project management system. The position works closely with accounting, project management, and operations teams to ensure accurate billing, proper contract administration, and timely project setup. Hourly Range: $31.00 - $37.00 The above salary range is based on the local labor market and subject to change based on location. Location: Remote within 45 minutes of our Lakewood, CO office.

Essential Responsibilities:

• Client Invoicing and Billing
• Prepare, review, and process client invoices in accordance with contractual terms, client requirements, and internal billing procedures.
• Verify billing rates, project details, purchase orders, contract terms, and supporting documentation before invoicing.
• Ensure invoices are accurate, complete, and submitted within established deadlines.
• Research and resolve invoice discrepancies, billing errors, and client-specific invoicing issues

Contract Processing and Project Setup

• Review and process client contracts and related documentation for completeness and accuracy.
• Enter contract information, billing terms, rates, and other required details into applicable accounting / project management system.
• Track contract change orders to ensure timely processing and invoicing.
• Coordinate with project managers, operational leaders and accounting personnel to resolve contract-related questions.
• Communicate with internal teams to resolve missing information and facilitate timely project setup.

Change Order Project Setup

• Process approved contract change orders and establish or update project records to reflect authorized changes.
• Review change order documentation for completeness, approvals, and contract values.
• Update project budgets, billing information, contract values, and related system records as required.

General Accounting and Administrative Support

• Maintain accurate electronic records and organize contract, project, and billing documentation.
• Perform data entry and verification to support financial accuracy and operational efficiency.
• Assist with account reconciliations, billing reports, and other accounting-related tasks as assigned.

Qualifications:

Required

• High school diploma or equivalent required; accounting coursework
• Demonstrated experience in billing and invoicing
• Demonstrated experience in accounting, billing, contract administration, or project administration preferred.
• Strong attention to detail and accuracy in data entry and document review.
• Proficiency in Microsoft Excel, Outlook, and other standard office applications.
• Experience with accounting, ERP, or project management systems
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively with cross-functional teams.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Preferred

• Associate's degree in accounting
• Deltek Vantagepoint experience preferred.

Working Conditions:

Typical Travel:

Minimal: Up to 10%; based on business needs

Work Environment:

Remote within 45 minutes of Lakewood, CO for in-person meetings

Physical Requirements:

Regularly performs desk-based work involving extended periods of sitting and computer use; occasionally stands, walks, stoops, and lifts or moves materials weighing up to 25 pounds. Reasonable accommodation may be provided.

Reports to:

Controller

Supervisory duties:

None

Partners with:

Accounting department, project managers, operations personnel, and other internal stakeholders to ensure contracts, projects, change orders, and client invoices are processed accurately and efficiently.

Key Representative to:

Clients, vendors, strategic partners, and project stakeholders

About EEI:

EEI is a recognized leader in facility and energy consulting. We deliver innovative, performance-focused solutions that maximize building performance, extend system lifecycles, and reduce utility costs. This dedication has earned us trusted partnerships with Fortune 500 organizations, national healthcare networks, prestigious universities, and leading government agencies. Nationally recognized for building commissioning and building performance, EEI also provides facility assessments, master planning, energy audits, and technical program management, supported by specialty teams serving healthcare, data center, and mission-critical facilities. Our reputation is built by the people who lead our work every day. That's why our values aren't just words, they are lived out daily in how we make decisions, build trusted relationships, and deliver quality. As an employee-owned company, we share success through our Employee Stock Ownership Plan (ESOP), reflecting our commitment to building something meaningful together. And as EEI rapidly grows, we're looking for talented people who want meaningful work, a supportive team, and room to grow.

Benefits:

• Employee Stock Ownership Plan (ESOP); 100% employer funded
• Health, dental, and vision insurance
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Company-paid LTD, STD, and basic life insurance
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
• Profit-based + discretionary bonuses
• 401(k) retirement plan with company match; 100% immediate vesting
• Vacation + sick time
• Eight paid + two floating holidays
• Parental Leave
• Milestone Travel Award (Every 5 Years)
• Remote-first company
• Paid certifications, seminars, and conferences
• Professional development opportunities

EEI is a proud equal opportunity employer. We value a diverse workforce and are committed to an inclusive culture. EEI does not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.