Sales Administrative Coordinator

Job TitleLocation: Miami, Florida Annual contract compensation: $52,000 Initial status: Independent Contractor, 1099 Future opportunity: Potential transition to a salaried W-2 position Start date: Immediately Working arrangement: Remote initially, transitioning to the Miami office once operationalKey ResponsibilitiesProvide administrative and commercial support to managementCommunicate professionally with clients and business partners worldwideWork with retailers, architects, interior designers, decorators, and project-based clientsUnderstand client requests and translate them into clear product, quantity, and inventory requirementsPrepare and execute quotations, proposals, presentations, order forms, sales materials, invoicing, payment follow-up, custom paperwork, and delivery coordinationFollow up on leads, client requests, proposals, orders, and ongoing projectsMaintain accurate client, product, order, and inventory information in the ERP systemMonitor available inventory and help identify stock needs based on client requests, confirmed orders, and anticipated demandCoordinate international requests, orders, documentation, and follow-upsRespond to requests for product information, pricing, samples, and documentationCoordinate appointments, product presentations, meetings, and client visitsSupport existing client relationships and help identify new business opportunitiesCoordinate with internal teams, suppliers, logistics providers, and external partnersAssist with the launch and establishment of the Miami officeProvide general administrative and organizational support as required