Contract Management Specialist

Job Title

Supports the sourcing and contracting function at the enterprise level ensuring that supply, equipment, and services contracts are appropriately managed and are accurately maintained. Leads the contract lifecycle process.

Works with clinical and administrative leadership at all of system sites, leads or participates in cross-functional multi-site decision teams from initial requirements definition through the contract award process.

General Scope of Project Impact: $100,000 - $5,000,000/ project.

Principle Responsibilities:

• Reviews historical trend and expense data, identifies cost reduction opportunities, investigates options and market dynamics, defines sourcing strategies, develops requests for proposals, evaluates and analyzes bids, prepares negotiation plans, negotiates contracts, documents the basis for contract awards, coordinates vendor support for implementation, and monitors supplier performance.
• Compiles site specific and provider specific analysis related to usage and cost.
• Summarizes financial and non-financial factors relevant to the contracting process.
• Develops, summarizes and presents data to stakeholders to influence and guide contracting decisions.
• Develops effective working relationships with leaders, staff and vendors to support a collaborative environment to minimize supply, equipment, and/or purchased services expenditures and ensures appropriate quality and supplier service levels.
• Delivers financial savings by effectively addressing contract opportunities (rebid, extend, convert, or customize/enhance existing contracts).
• Supports conversions and implementations.
• Supports product trials.
• Coordinates work with key vendors to implement effective vendor managed inventories, assists site materials teams in understanding inventory requirements.
• Analyzes significant, and/or unique contract requirements, special provisions, working with legal to ensure terms and conditions are compliant with appropriate laws, regulations, and corporate policies and business unit procedures.
• Reviews and monitors performance to ensure compliance with contract terms or proactively identify changes in order to mitigate risk.

Other duties as assigned.

Required Qualifications:

• 2 to 5 years of experience in finance, sourcing, project management, contracting or other related field

Preferred Qualifications:

• Bachelor's degree in business, health care or related field require in lieu of experience

Physical Demands:

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range:

$38.52 to $52.80 per hour. The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary:

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being mind, body, spirit and community of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.