Administrative Assistant - II

Pay Rate: $23 - $24/Hour

Role Overview:

• Work for 3 VP executives: VP Sales Strategy & Enablement, VP & CEO and Financial Guidance.Manage calendars
• Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials
• Book car services for business trips
• Reconciles travel expenses as well as process other expenses
• Recordkeeping of corporate travel and vacation time in HR Central
• Office Management for the 17th Floor
• Maintain office supplies
• Manage monthly birthday celebration
• Manage office events including raffles, large catering orders and happy hours
• Misc. Tasks
• Run Book of Business Reports for agents
• Business cards for NE and PA zones
• Survey creation and management for business events

Administrative Skills:

• Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Access a plus.
• Excellent recordkeeping
• Excellent file management - creation, maintenance and disposition
• Coordinates all travel and expenses
• Timely and accurate expense management
• Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution

Qualifications:

• Degree or work experience
• Previous experience in Financial Services is required
• 5-9 years of relevant experience is required.