Marketing Specialist II (Proposal Writer)

Job Description

Job Description

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place…start the application process today!

Summary of Position Functions

The Marketing Specialist II is responsible for coordinating, developing, and delivering high-quality proposals, qualifications packages, grant applications, and other business development materials that support the company's growth objectives. This position manages the proposal process from opportunity identification through final submission while collaborating with subject matter experts, sales professionals, and operational teams.

In addition to proposal management, the Marketing Specialist supports a variety of marketing initiatives, including event coordination, trade show participation, lead generation activities, content development, and the maintenance of marketing resources and brand assets.

Essential Position Functions

• Manages the proposal process from opportunity assessment through final submission.
• Develops, writes, edits, formats, and assembles responses for Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), grant applications, and other procurement documents.
• Creates proposal schedules, establishes internal deadlines, and coordinates deliverables from multiple contributors.
• Reviews solicitation documents and client requirements to ensure complete and compliant submissions.
• Researches client organizations, project opportunities, procurement requirements, and industry trends to support proposal development.
• Coordinates and compiles technical, financial, legal, insurance, bonding, and administrative documentation required for submissions.
• Prepares, packages, and submits electronic and hard-copy proposals in accordance with client specifications.
• Maintains proposal content libraries, templates, resumes, case studies, reference materials, graphics, project photos, and other business development resources.
• Supports continuous improvement of proposal processes, tools, and best practices.
• Tracks proposal metrics, opportunity pipelines, marketing activities, and business development data.
• Assists in planning, coordinating, and executing trade shows, conferences, client events, and company-sponsored programs.
• Represents the company at industry events, conferences, and trade shows.
• Manages event logistics, exhibit materials, promotional items, and booth setup.
• Engages with attendees, generates qualified leads, and supports follow-up activities with the sales team.
• Tracks event participation, lead generation results, and return on investment metrics.
• Maintains organized marketing and proposal files, databases, and document management systems.
• Supports cross-functional collaboration among marketing, sales, operations, and leadership teams.
• Performs other marketing and business development duties as assigned.

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None at this time.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree (B.A.) from four-year college or university; and five years related experience and/or training; or equivalent combination of education and experience.
• Three to five (3-5) years of experience and knowledge of the A|E|C industries, specifically Energy Service Companies (ESCOs), is highly preferred.
• Experience with AI such as ChatGPT, Claude, and/or Gemini, and proposal management systems such as QorusDocs, or Qvidian is a plus.
• Strong understanding of Energy Performance Contracting field is preferred.
• Strong project management skills are preferred.
• Experience in the use of multimedia and creativity software products, especially Adobe Suite software (i.e., Photoshop, InDesign, Illustrator) to design proposals, coversheets, brochures, and advertisements, is a plus.
• Must be able to travel by car and plane.

Knowledge, Skills, and Abilities

• Knowledge of Veregy’s services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to write presentations, articles, routine reports, proposals, and correspondence and to calculate figures and amounts such as discounts and percentages.
• Ability to work independently and efficiently manage time / workload, prioritize tasks. and tactfully negotiate priority with end users.
• Ability to work collaboratively with multiple subject matter experts while synthesizing information.
• Ability to effectively speak and communicate information and respond to questions from customers and staff.
• Ability to work under deadline pressure and extra hours if needed.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to analyze and define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations

• Valid driver’s license required.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.