Accounting Associate

Description

Job Options, Inc. is seeking a responsible, motivated, and experienced Accounts Receivable Associate to join our team at the San Diego Corporate Office. Responsible for overseeing accounts receivable activities, generating accurate and timely reports, and contributing to the achievement of departmental budget goals through the performance of the essential functions listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Overview:

Location: Corporate Office- San Diego, CA 92108

Schedule: Full- Time, Monday- Friday, 8:30 am- 5:00 pm

Requirements

Essential Functions:

• On a daily basis, research and inputs cash receipts data into the computer, utilizing the appropriate software/programs and verifies by comparison to the bank deposit. Distributes edit lists to various departments.
• Prepares and verifies deposits and posts cash receipts to accounts receivable.
• Receives information from outside sources, creates invoices with proper backup and mailing to customers.
• Sets up customers in appropriate databases/programs, including Great Plains and Make Em Pay, determines identification; including GL coding and class assignment.
• Maintains accurate customer files; keeps track of name changes, mergers, address changes, and mailing attentions for all divisions. Relays this information to the appropriate personnel.
• Works with the Accounting Management/Contracts Manager to set up accounts; determine General Ledger coding; set up of Invoicing Control Sheet and reconcile accounts receivable balances at least twice annually.
• Assists the Accounting Management and other appropriate staff on research of customer discrepancies and past-due amounts. Generates standard past-due/collections correspondence and reviews files to identify delinquent accounts. Contacts delinquent accounts to request payment.
• Reviews for correctness, any invoicing information received from outside sources and upon request, provides special reports reflecting current status of customer accounts.
• Prepares vouchers and special information on appropriate invoices.
• Duplicates, files, and retrieves accounts receivable material as needed.
• Receives from external sources, daily input for various customers, generates monthly billing statements taken from the general ledger.
• Assists the Accounting Management in monthly reconciliation of revenue accounts.
• Other related duties and projects as assigned.

Minimum Education: Associate degree or equivalent to two- year college, technical school, or coursework in accounting emphasis required.

Minimum Experience Required: Three to five years' experience in accounting with emphasis in receivables, including experience processing/preparing invoices and checks and making and preparing bank deposits.

Skills Required: Intermediate/advanced knowledge and experience with Word, Excel, and accounting software. Advanced knowledge and experience with receivable modules, including experience with Great Plains. Intermediate/advanced knowledge and experience with WAWF and Make Em Pay. Ability to work with various departments. Proficient with ten-key. Excellent verbal and written communication skills, in English. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Detail oriented with strong organizational skills.

Background Investigation: Must submit to a Background Investigation in accordance with the company policy and procedures. Noncompliance with any part of this section, or failure to successfully complete all required components of the Background Investigation, may result in disciplinary action, up to and including demotion or termination. Must return signed verification of receiving this Job Description.