ADMINISTRATIVE ASSISTANT II

Administrative Assistant II License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike. Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website. The Work You Will Do: This position reports to the Administrative Assistant III (AAIII) and provides administrative and clerical support to assigned attorneys for the Division of Real Estate Legal Unit within the Office of the General Counsel and works under the direction of the AAIII and Chief Attorney for this work unit. Your specific responsibilities include but are not limited to: Prepares and maintains highly complex legal documents and correspondence, including drafting correspondence/motions/notices/orders/affidavits; Prepares cases for presentation before the circuit and appellate courts, informal agency proceedings, and the Division of Administrative Hearings; Maintains accurate schedules and calendars for assigned attorneys, scheduling meetings and appointments and keeping attorneys apprised of upcoming meetings and deadlines; Assists the Chief Attorney with personnel matters, including scheduling interviews, assisting in the preparation of hiring memos and application packets, etc. Knowledge, Skills, and Abilities: Knowledge of Microsoft Office Suite; Knowledge of office equipment including copy and fax machines; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships; Ability to multi-task; Ability to plan, organize and coordinate and prioritize work assignments; Ability to recognize and act on emerging issues and shifting priorities; Ability to recognize and maintain confidentiality ; Minimum Requirements : High school diploma; and At least one year administrative experience, clerical or legal secretarial experience; and Working knowledge of Microsoft Word and Outlook. Business and Professional Regulation