Talent Coordinator

Location: Portland, OR 97201 (Full-Time, Hybrid) Company: More Than Models About More Than Models More Than Models is a nationwide, certified WBENC woman‑owned talent staffing agency specializing in trade shows, live events, experiential marketing, and brand activations. We are particularly recognized for our work within the technology and gaming industries, partnering with leading brands to staff some of the largest events in the country. Our success is built on the quality of our people. We carefully select event professionals who demonstrate professionalism, reliability, strong communication skills, and exceptional work ethic, along with a genuine passion for the brands they represent. From Brand Ambassadors and Product Specialists to Game & Technology Demonstrators and Event Hosts, our talent help create engaging customer experiences while representing our clients’ brands at the highest level. At More Than Models, we strive to raise the standard within the event staffing industry by building lasting relationships with both our clients and talent. We value integrity, accountability, collaboration, and a commitment to excellence in every event we support. Our Culture At More Than Models, we believe great teams are built on accountability, communication, and mutual support. We value team members who take ownership of their work, communicate proactively, ask questions when they need help, and approach challenges with a problem‑solving mindset. In our fast‑paced environment, mistakes happen; what matters most is transparency, accountability, and a willingness to learn and improve. We’re a collaborative, team‑oriented workplace where people support one another, share knowledge, and work together to deliver exceptional service to our clients and talent. While we maintain high standards and expect professionalism, our culture is friendly, approachable, and less corporate than many traditional office environments. Role Overview We are seeking a motivated, highly organized, and detail‑oriented Talent Coordinator to join our team. This full‑time hybrid position is based in Portland, Oregon (97201) , and is ideal for someone who enjoys working in a fast‑paced environment, managing multiple priorities, and supporting both talent and internal operations. The ideal candidate is a strong communicator, comfortable working with large amounts of data, and enjoys building positive relationships while solving problems and keeping projects organized. This role offers the opportunity to play a key part in the success of a growing national staffing agency. Talent Coordination & Onboarding Support talent throughout the onboarding process, ensuring all required documentation is completed accurately and on time Maintain ongoing communication with talent regarding assignments, scheduling, expectations, and event updates Assist with talent support and issue resolution before, during, and after events Foster positive relationships with talent and contribute to a strong talent experience Data & Systems Management Maintain accurate talent records across multiple systems and databases Review onboarding documentation for completeness and accuracy Manage and organize large datasets using Google Sheets and internal staffing tools Audit records and update information as needed to ensure data integrity Review & maintain the organization of talent submissions by prioritizing candidates based on multiple variables such as market, experience, & interest in the brand/product. Assist with tracking staffing information and maintaining operational records Communication & Administrative Support Draft clear, professional written communications for talent, team members, and clients Assist with scheduling, staffing coordination, and general administrative tasks Support day‑to‑day operations to ensure events are staffed efficiently and successfully Collaborate closely with team members to meet staffing deadlines and operational goals Schedule Monday‑Friday Some evenings and weekends required during peak event periods On‑site during training Hybrid schedule available upon successful completion of training Compensation & Benefits $20 - $23/hour (DOE) Health Insurance Benefits Paid Time Off (PTO) Required Qualifications Strong proficiency with Google Sheets, Google Docs, and Google Forms Excellent written communication skills with strong attention to detail, including professional email correspondence and the ability to summarize information clearly and concisely Exceptional organizational and time‑management abilities Strong customer service and interpersonal communication skills Ability to manage multiple priorities in a fast‑paced environment Experience providing administrative, operational, or coordinator‑level support Strong problem‑solving skills and a proactive approach to tasks Preferred Qualifications Experience in event staffing, experiential marketing, talent management, recruiting, or workforce coordination Experience with onboarding, scheduling, or staffing operations Bachelor’s degree in Business Administration or a related field #J-18808-Ljbffr