Administrative Assistant - La Jolla EVS - 141197
UC San Diego
Administrative Assistant - La Jolla EVS
The Environmental Service Administrative Assistant II is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources; processing system-wide transactions such as processing up to 5000 lab coat orders annually for various departments. Performs EPIC Management, Answering Phones, Inputting Work Orders Filing for 275 employees, Uniforms/Shoe Program, and/or Regulatory documentation management.
The Administrative Assistant II will have responsibility for determining procedural methods of work; for coordinating phases of work with others; or within limited areas, for determining the applicability of numerous standard rules, regulations and interpretations to individual problems. Performs other related duties as assigned.
Minimum Qualifications
- A minimum of two (2) years of related administrative/dispatch experience.
- Experience working in a high-volume, high-call, fast-paced work environment.
- Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.
- Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies.
- Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences.
- Strong organizational and coordinating skills.
Preferred Qualifications
- A Bachelor's Degree.
- Experience in environmental services operations or in a large, complex, healthcare system.
- Experience processing and tracking healthcare linen and laundry orders, deliveries and product quality and prior experience with linen management software (Linen Helper(tm)) entering data and processing monthly reports.
- Experience with healthcare environmental services software program (ESCt(tm)) including task assignment, scheduling, database inventory, and project work modules.
- Experience with healthcare environmental services software program (BedTracking) including staff database, reports, and daily monitoring.
Special Conditions
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
Vacancy posted 1 day ago
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