Administrative Coordinator, Union Square & Co.

Administrative Assistant To SVP/Publisher

Union Square & Co. is seeking a highly organized self-starter to assist the SVP/Publisher of Union Square & Co. and work alongside the VP/Associate Publisher to support the execution of seasonal publishing programs across Editorial, Design, Marketing, Publicity, and Sales. In this role, you will serve as the key hub of communications across the editorial, design, marketing, publicity, sales and corporate management teams for Union Square & Co.

This position is based in our New York City office. Hachette Book Group has a hybrid model is 3 days in-office, 2 days working from home.

Key Responsibilities

• Provide administrative support to the Publisher, including scheduling, travel arrangements, and expense management
• Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups
• Partner with Editorial, Marketing, Design, and Sales to compile seasonal title lists and ensure metadata accuracy
• Manage creation and distribution of sales and catalog materials, including Edelweiss submissions and digital assets
• Oversee production of sales materials (e.g., galleys, F&Gs) and coordinate print quantities and distribution
• Track deadlines and follow up on missing assets across teams
• Prepare presentations, meeting materials, and company-wide communications

Qualifications :

• 13 years of relevant experience. Previous administrative experience supporting a senior executive preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple projects simultaneously in a fast-paced environment
• Understand the need to maintain highly confidential information
• Excellent inter-personal, oral and written communication skills
• Proficiency in Microsoft Office; publishing systems experience a plus
• Ability to adapt to changing needs in a fast-paced environment and evolving industry

To Be Considered: Please submit a resume AND cover letter.

Union Square & Co. is a talent-driven publisher whose mission is to promote excellence in contemporary publishing and to honor the vision of our creators by providing best-in-class production, editorial and design choices. As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers. Hachette Book Group provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation range for this position is $62,000-$68,000. Salary can vary based on a number of factors including skills, experience, and location talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.