Real Estate Paralegal

Job Description

Job Description

Does “accurate” matter more to you than “fast”? Can the people who rely on your work count on that every time?

We're seeking a Real Estate Paralegal whose primary focus will be supporting corporate clients — drafting and reviewing purchase orders and brokerage agreements with a high degree of accuracy and attention to detail. The role also involves assisting with commercial closings, including work in closing software.

HOURS & COMPENSATION

• Estimated hours: approximately 20 hours per week to start, with a clear path to full-time (40 hours per week) as transaction volume grows.

• Compensation: competitive hourly rate commensurate with experience and demonstrated capability.

WHAT WE OFFER

• Flexible remote work structure

• A firm that invests in modern technology, AI-assisted workflows, and smart operations

• A defined growth path — this role starts part-time with a plan to convert to full-time, benefits-eligible employment as the firm's transaction volume increases

$35 - $40 hourly

WHAT YOU'LL DO

You will support transactional matters by handling substantive legal work, drafting, and matter management responsibilities, including:

Corporate Client & Contract Support

• Draft purchase orders, contract riders, and vendor agreements.

• Prepare initial drafts of brokerage, license, and other property-related contracts for attorney review.

• Maintain organized contract versions, redlines, and summaries for internal and client reference.

Commercial Closings

• Assist with the full life cycle of commercial real estate transactions, including drafting and reviewing closing documents, coordinating title and closing processes, and preparing settlement statements.

• Communicate directly with brokers, lenders, and clients to ensure smooth and timely closings.

• Conduct final document reviews, ensure accuracy of closing packages, and manage post-closing tasks.

Legal Research & Analysis

• Conduct legal research and prepare concise, practical memoranda regarding real estate and related legal issues.

• Research and analyze commercial and residential real estate matters, contract interpretation issues, title questions, and transactional risks.

WHO YOU ARE

The statements below describe the Real Estate Paralegal we're looking for:

• You bring meticulous attention to detail in drafting and reviewing agreements and closing materials.

• You have strong organizational and time management skills and can track multiple transactions, deadlines, and counterpart communications simultaneously.

• You communicate clearly and professionally, in writing and verbally.

• You are knowledgeable about real estate transaction processes, including title/survey review and commercial closing procedures.

• You're proficient with Microsoft 365, Adobe/PDF tools, and case or contract management software, and can work efficiently in a remote setting.

• You have a collaborative, client-service mindset — responsive, reliable, and accountable for your deliverables.

• You solve problems practically and use sound judgment, asking clarifying questions early and proposing constructive solutions.

• You bring a professional demeanor and build rapport easily with clients, counterparties, and team members.

• You have experience with Qualia closing software.

This role is not a fit if you:

• Need significant hand-holding or step-by-step direction to manage a file.

• Struggle to juggle multiple transactions and deadlines at once.

• Are uncomfortable communicating directly with clients, lenders, and brokers.

• Prefer a rigid 9-to-5 structure over flexible, deadline-driven work.

• Are uncomfortable with technology or process-driven workflows.

QUALIFICATIONS

• Bachelor's degree; paralegal certificate preferred.

• Minimum of 5 years of experience as a real estate paralegal, ideally supporting both commercial and residential transactions.

• Must reside in Florida.

SPECIAL REQUIREMENTS

• Extended periods at a computer; periodic travel for closings as needed.

• Availability during critical closing windows.

• Clear verbal and written communication skills for client interactions.

• Ability to communicate effectively over the phone and via video conferencing.

We’re Vellum Law – a boutique real estate transactional firm based in Boca Raton, Florida, licensed in four states and growing. We do one thing: complex, high-value real estate transactions. No bureaucracy. No unnecessary meetings. Just high-quality legal work and the kind of client service that earns referrals.

Equal Opportunity & Employment Policy

Vellum Law PLLC is an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on merit, qualifications, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.