Record Secretary - Organizing / Collective Bargaining Office

United Food and Commercial Workers

Record Secretary
Organizing / Collective Bargaining Office

Based in Washington DC,
near Metro (on-site )

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

Position Description: 
The Record Secretary is responsible for the administrative and accounting support the International provides to local unions for financial assistance programs. The Record Secretary processes the payments and maintains the records of financial transactions relating to expense reports for field staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

• Monitors and maintains the accuracy and integrity of the financial assistance programs by processing reports in Unity, generating payments in PN3, processing requests for new programs, renewing existing programs and updating system records as necessary.
• Assists the Administrative Coordinator when needed with the accuracy and integrity of expense information in line with UFCW policy and collective bargaining agreements by verifying, adjusting and processing the expense reports from U.S. field personnel through the Concur SAP Expense Management System and borrowed personnel through UFCW accounting systems. 
• Prepares approval letters/forms under the President’s signature for financial assistance. 
• Receives, verifies, and processes financial assistance reports and invoices for payment, sets up and maintains electronic screens for processing and payment of approved financial assistance payments via Unity, and updates system records.
• Provides coverage for the Organizing Department

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While each of the following requirements represents the desired level of competency for the above-described position, the UFCW reserves the right to modify such standards when the job or position does not otherwise require a particular level of performance.

Education and/or Experience 

• Minimum of two years of progressive accounting experience is required. Ability to maintain confidentiality of UFCW records and financial information. Familiarity or experience with the facets of UFCW accounting systems in order to process a large volume of transactions in a deadline-slated environment is desirable. 
• Knowledge of UFCW field expense procedures and policies and collective bargaining agreements is desirable.

Keyboarding Skills
Input ability of 45 words per minute.

Computer/Software Skills
Experience in or aptitude for spreadsheet software and working in a database systems environment.

Communication Skills
Ability to comprehend rules, policies, and procedures, and the ability to communicate them to others. Ability to communicate and interact with representatives of other departments, field and local union personnel.

Other Knowledge/Skills/Abilities Required

• Demonstrated analytical and mathematical abilities.
• Must be able to multi-task and determine priorities independently.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Attendance
Attendance will be a determining consideration in all cases where two or more applicants have equal ability, qualifications and/or reliability.

Job Demands
Pace of work is erratic, with periods in which work is rapidly paced. Duties are generally diverse, with some duties requiring analysis and reasoning.     

Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate.

Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, bending and reaching.

Reasonable accommodations will be provided pursuant to state the federal laws.

*Skills assessments with passing scores are required as part of our pre-employment process. *

COMPENSATION
Salary Range: $48,232 – $54,539.

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration: 
This is a full-time position; posting closes when position is filled.     

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to View email address on unionjobs.com .

To Apply:
Submit cover letter, résumé to: View email address on unionjobs.com

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.
Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.

WHEN APPLYING: Be sure to indicate that you saw this information at .