Business Manager, Biomedical and Diagnostic Sciences, College of Veterinary Medicine: UTIA

Business Manager

The College of Veterinary Medicine invites applicants to apply for the position of Business Manager, located within the Biomedical and Diagnostic Sciences department. This position manages and has approval authority over business, financial, budget, and other administrative functions within the Department of Biomedical and Diagnostic Sciences at the UT Institute of Agriculture. Position assures policy, procedure, and legal compliance in financial, human resources, and grant and contract administration. Position manages and oversees all business operations within the unit, providing advanced accounting and budgeting support to the department.

Responsibilities

Budget and Financial Operations

• Serves as primary resource and advisor to department leadership on financial and business activities
• Administers and has approval authority, in conjunction with the department head, on financial, budgetary, and related business activities
• Manages the department's budget including annual budget development, oversight, forecasting and maintenance
• Manages all departmental financial operations including oversight of business functions and data entry activities (purchase requisitions, sole source justifications, accounts payable, accounts receivable, procurement card, internal transfers, petty cash reimbursements, etc.)
• Coordinates and oversees departmental ledger reconciliation including tracking, investigating, and resolving variances and maintaining accurate balances
• Assures all departmental financial operations are compliant with UT Fiscal Policies and Procedures
• Coordinates and oversees general business operations such as facility space inventory, equipment inventory, etc.
• Evaluates existing departmental internal business procedures and develops then implements improvements with department head consensus
• Prepare regular and ad hoc financial reports for the department head, diagnostic laboratory services director, and diagnostic laboratory directors
• Works in conjunction with the Executive Director of Business and Finance to develop and manage the departmental budget
• Supervises departmental financial bookkeeping staff and oversees work of departmental staff as it relates to financial, human resource, and budget matters
• Performs financial and human resource departmental training functions for faculty and staff

Human Resource/Payroll Operations

• Has approval authority, in conjunction with department head, on human resource, personnel, and payroll related business activities
• Reviews and oversees human resource, personnel and payroll actions initiated by the department
• Review and oversight includes position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc.
• Assures departmental actions are compliant with UT Human Resource Policies and Procedures
• Performs ad hoc human resource, personnel and payroll reporting delivering requested information to the department head, departmental faculty, and Dean's office.
• Evaluates existing departmental internal business procedures and develops then implements improvements with department head consensus
• Reviews the work of departmental staff who process human resource, personnel and payroll actions

Pre-Award Research Administration

• Has approval authority, in conjunction with department head, on grant and contract agreements, subcontracts, and associated documents such as MTA's
• Assists and provides direction to departmental Principal Investigators (PI's) in planning and budget development for external sponsored research proposals
• Assists and provides direction to departmental PI's on grant and contract policies
• Works with UT Institute of Agriculture pre-award grants and contract offices to troubleshoot problems, facilitate submissions and correct PI errors

Post-Award Research Administration

• Assures cost accounting principles on sponsored research agreements are complaint with Federal Office of Management and Budget Uniform Guidance 2 CFR 200 for federal awards
• Works with UT Institute of Agriculture grants and contract office to process award documents and establish new accounts on awarded sponsored projects
• Assures that expenditures on sponsored research accounts, grants, and contracts comply with agreement terms and budgets
• Monitors and manages financial activity on awarded sponsored research agreements providing data to PI's, the department head, associate deans, and/or staff as needed
• Tracks and maintains salary expenditures and benefits costs for employees paid from awarded sponsored research accounts-assures timely execution of required changes/transfers to comply with UT cost transfer policies
• Provides financial control information to the department head and faculty regarding sponsored research agreements/accounts
• Works with UT Institute of Agriculture post-award grants and contract offices to troubleshoot problems, correct non-compliance, and execute financial close-out of sponsored research accounts

Qualifications

Required Qualifications:

Education: Bachelor's degree in accounting or related business field

Experience: At least 5 years of relevant experience in financial accounting and management

Knowledge, Skills, Abilities:

• Ability to manage all business functions of the department
• Ability to independently manage departmental budgets on unrestricted and restricted funding sources
• Advanced knowledge of both Fiscal and Human Resource University Policies and Procedures or the ability to become conversant with them
• Ability to oversee and supervise designated accounting and administrative support staff
• Advanced skills and knowledge in use of relevant institutional electronic information systems (DASH, grants/contracts, etc.)
• Advanced knowledge of MS Office and related products
• Advanced knowledge of sponsored research accounting related to grant and contract operations preferred
• Demonstrated communication and organizational skills and ability to delegate/manage multiple tasks and deadlines

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications:

Education: MBA in accounting or related business field.

Experience: 2 years of financial accounting and management experience with an MBA.

Knowledge, Skills, Abilities:

• Basic knowledge of range of activities conducted in medical diagnostic laboratories, preferably with experience managing finances, budgets, equipment inventory and maintenance contract agreements for same
• Experience with sponsored research accounting related to grant and contract operations preferred

Work Location:

Knoxville, Tennessee

Hybrid onsite and remote work schedule available

Compensation and Benefits:

• UT market range: MR11
• Anticipated hiring range: $65K-$75K
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

About The College

The UT College of Veterinary Medicine (UTCVM), located in Knoxville, was established by an act of the Tennessee Legislature in 1974 and is part of the University of Tennessee Institute of Agriculture.

UTCVM is one of 33 veterinary colleges in the United States and provides opportunities for Tennessee students while serving pet owners and the livestock industry as well as protecting public health, enhancing medical knowledge and generating economic benefits to the state and nation.