Front Office Coordinator

Office Assistant

Artisan Design Group or ADG is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement and installation services along with products from the top manufacturers of flooring, cabinets and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

Job Summary

Under the direct supervision of the Office Supervisor or Branch Manager the role of Office Assistant provides administrative and secretarial support for the store. In addition to typing, filing and scheduling, this role is responsible for duties such as financial record keeping, obtaining supplies, coordinating direct mailings, and working on special projects. Other responsibilities include answering non-routine correspondence and assembling highly confidential and sensitive information. Will be expected to interact with a diverse group of important external callers and customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload, as well as recommend changes in office practices or procedures.

Essential Duties And Responsibilities

• Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Organize and prioritize large volumes of information and calls.
• Sort and distribute mail.
• Answer phone calls for the store.
• Take messages and answers all routine and non-routine questions.
• Act as a liaison between other departments.
• Work independently and within a team on special nonrecurring and ongoing projects.

Supervisory Responsibilities

• None

Education, Experience & Qualifications

• High School Diploma required ; Associate's degree preferred
• One year of administrative experience preferred ; two years of related experience preferred
• Technical Capacity
• Personal Effectiveness/Credibility
• Detail-Oriented; Thorough
• Team-Oriented; Collaborative
• Strong Communication Skills
• Flexibility

Physical Demands

• This is largely a sedentary role; however, occasional filing is required.
• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

Work Environment

• General working conditions
• Office environment
• May have to meet tight deadlines
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.