Executive Assistant (City Attorney's & City Manager's Office)

Executive Assistant

The City of Pittsburg, CA is seeking an experienced, highly organized, and exceptionally discreet Executive Assistant to provide high-level administrative, executive, and legal support to the City Attorney's and City Manager's Offices. The Executive Assistant will manage sensitive information, coordinate complex schedules and communications, prepare and process important City documents, support legal and administrative matters, and interact regularly with elected officials, government representatives, employees, community organizations, and the public. This position will provide administrative support to the City Attorney's Office and City Manager's Office.

The ideal candidate brings sound judgment, diplomacy, initiative, and exceptional attention to detail. The candidate will be trusted to recognize priorities, anticipate needs, protect confidential information, and independently move work forward with limited day-to-day direction. Duties include assisting with office coordination, managing correspondence, maintaining detailed files, assisting in maintaining and preparing contracts, resolutions, ordinances, staff reports, and court pleadings; conducting legal research and working with a high degree of accuracy, tact, and initiative. An experienced individual with attention to detail, exceptional customer service skills and strong office and computer skills is desired.

No two weeks will be exactly alike. Priorities can change quickly based on City Council business, legal deadlines, public inquiries, emerging issues, and requests from City leadership. Throughout the week, the incumbent can expect shifting priorities, urgent requests, and opportunities to exercise independent judgment. The ability to remain calm, organized, professional, and responsive is essential.

The position may require evening and weekend work and attendance at meetings before or after normal business hours, depending on City business and operational needs. The person appointed to this classification is an "at-will" employee.

We are looking for someone who is:

• Discreet: Trusted with highly confidential legal, personnel, labor, litigation, and executive information.
• Highly organized: Able to manage numerous deadlines, documents, calendars, and priorities simultaneously.
• Proactive: Anticipates needs and takes appropriate action without waiting for detailed instructions.
• Diplomatic: Comfortable interacting with elected officials, executives, attorneys, employees, and members of the public.
• Detail-oriented with proofreading: Produces accurate, polished, and professional work.
• Adaptable: Can shift priorities quickly while maintaining quality and professionalism.
• Independent: Exercises sound judgment and knows when to seek direction.
• Service-oriented: Approaches colleagues and members of the public with patience, respect, and professionalism.
• Experienced: Previous administrative/office experience that includes supporting executive leadership is desirable.
• Technical: Experienced in Microsoft Office, Adobe, Canva and comfortable working in other software such as Tyler Munis and Achieve IT is desirable.
• Superb written and verbal communication: Able to communicate clearly, concisely, and persuasively across email, phone, and social channels. Skills in marketing and outreach is desirable.