Deputy Clerk I - District Clerk - Civil

Deputy Clerk I

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Examples of duties include:

• Answering telephone and greeting visitors; providing information or referring inquiries to appropriate personnel; routing incoming calls and recording messages; responding to emails and faxes as necessary.
• Utilizing computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintaining pertinent files and records; scanning and copying documents as necessary; ensuring files are complete and accurate.
• Processing incoming and outgoing mail, including preparing photocopies and collating materials; distributing mail to appropriate department or employee.
• Balancing the cash drawer daily and preparing related reports on a daily and weekly basis.
• Regular and punctual attendance is required.
• Preparing, issuing, and processing paperwork, including, but not limited to, citations, subpoenas, temporary restraining orders, notices, orders to appear, and writs; receiving filed documents; scanning documents; entering into software program.
• Collecting court costs and fees.
• Transferring in and out cases from other counties; consolidating as necessary.
• Accepting documents for filing in the District Clerk's office; verifying that all required supplemental forms have been completed and submitted at the time of filing.
• Reviewing e-filing submissions online and accepting or rejecting as necessary; processing e-paperwork accepted paperwork.
• Communicating with local law enforcement agencies in regards to protective orders and other orders of the court.
• Performing other related duties as required.

Minimum qualifications include:

• High School Diploma or GED and minimum one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college level course work preferred.
• Specific certifications related to the area of assignment may be required for this position.
• Bilingual in English and Spanish preferred.

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