Property Administrator

Job Description

Job Description

Job Summary:

We are seeking a detail-oriented Property Administrator to support the day-to-day administrative operations of our client's property management team. This role is responsible for maintaining tenant records, coordinating vendor services, processing invoices, assisting with lease documentation, and providing excellent customer service to tenants, clients, and internal stakeholders.

Key Responsibilities:

• Provide administrative support for commercial or residential property operations
• Maintain tenant files, lease documents, and property records
• Assist with rent collections, invoice processing, and budget tracking
• Coordinate maintenance requests and communicate with vendors and contractors
• Prepare correspondence, reports, and property-related documentation
• Support move-in and move-out processes, including tenant communications
• Monitor contract and insurance documentation for vendors
• Answer phones, respond to tenant inquiries, and resolve routine issues promptly
• Schedule meetings, inspections, and property visits as needed
• Ensure records are accurate and compliant with company policies and procedures

Qualifications:

• 2+ years of administrative experience, preferably in property management, real estate, or a related field
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
• Experience with property management software is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Customer service mindset with strong problem-solving abilities

Preferred Skills:

• Knowledge of lease administration and property operations
• Experience working with vendors, tenants, and service requests
• Basic accounting or accounts payable experience
• Ability to handle confidential information professionally

• Experience in property administration, property management, leasing, or a related real estate support role.
• Working knowledge of residential property management practices and tenant service expectations.
• Strong customer service skills with the ability to handle inquiries and concerns professionally.
• Experience managing maintenance requests and coordinating follow-up with internal or external service teams.
• Comfortable using a telephone answering system and handling a multi-line phone environment.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Clear verbal and written communication skills for interacting with tenants, prospects, and team members.