Administrative Coordinator

GENERAL SUMMARY/OVERVIEW STATEMENT:
The Administrative Coordinator supports the MGB Neurosurgery department Vice Chair of Research in administrative projects. The administrative coordinator is responsible for a broad range of programmatic activities that are research, operational, and academic in nature. Additionally, the coordinator is also responsible for ongoing and short-term projects which include but are not limited to analytical assignments, website maintenance, space oversight, database maintenance, special event planning, and other projects as needed for the Vice Chair of Research.

JOB SPECIFIC TASKS AND RESPONSIBILITIES:

• Manage the Vice Chair of Research calendar, communications, and administrative projects.
• Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed.
• Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence.
• Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work.
• Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases.
• Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams.
• Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications.
• Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings.
• May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.