Sales Administrative Assistant

Your RoleThe Sales Administrative Assistant represents Brenntag Southwest, Inc. with its customer base. The role has a heavy focus on data dissemination and ensuring effective communications between customers and the sales group. The role requires daily interaction with external and internal stakeholders and cultivation of customer relationships.ResponsibilitiesWork with other Sales Assistants around the organization in gathering information (sales figures, reports, pricing, etc.); develop close communication skills and ties with the Brenntag Southwest's sales group:Monitor quarterly sales roster activities, use quarterly master list to edit information in sales binders and in BUSMaintain up to date contact information on Sales Representatives, Account Managers, and Senior Account Managers throughout BrenntagUpdate contact information on Administrative AssistantsServe as a "first link" with customers by use of strong phone/e-mail communication skills—provide follow-up to major account requests—assume a "CSR" mentality:Available as a daily contact for immediate response to customer requestsFunction in absence of account executives, ensuring to answer any questions or resolve any issuesContact customers to confirm appointments/meetings, receipt of materials, clarification of informationStudy CSR training materialsWork closely with Account Executives in assisting with customer needs and gathering information for the sales team as needed.Assist in the construction of presentation handout materials. Ability to create customized PowerPoint presentations, as well as modify and adapt existing presentations to fit needs of specific customers (i.e. adding sales figures, meeting agendas, logos, etc.).Maintain a constant supply of Master, E-Commerce, Price Benchmarking, and Product List presentations and handouts.Maintain supply of binder / table of contents materials for customized presentations.Gain strong knowledge in working within the BUS (Brenntag Unified System) to pull sales and other information:Sales dataPricing dataIdentification of customer logistical needsWork with team Calendar, E-Mail, and database management:Keep an active Calendar for regularly scheduled reports, bids, appointments – reminders and ticketsE-Mail monitoring and management ensuring efficient and effective communicationUpdating of group mail lists for each customer accountParticipate in face-to-face customer interaction:Be present for important customer meetings or presentationsBe prepared for customer visitsGenerate any other reports as needed by sales or the senior management group.Disseminate bid information to relevant company personnel across all regions.Follow-up to ensure timely response to meet deadlines for submission of all bids.Prepare final version of bid spreadsheet/proposal for review by the sales team and then help with submission to customer.Disseminate post bid results to appropriate field personnel.Coordinate on centralized bid efforts.Create and maintain bid database to be customized for each customer:Fill out bid spreadsheet for each bid request receivedUpdate each spreadsheetComplete quarterly bid spreadsheet updates.Other duties as assigned by manager.Our OfferIndividual development, on-the-job training, and development programs designed to help our employees grow in their careers.Paid parental leaveEducation assistance programEmployee assistance programVarious healthcare plan options as well as 401(k)