Executive Operations EA

HYBRID EXECUTIVE ASSISTANT TO SENIOR EXECUTIVES AT A LEADING RENOWNED NON-PROFIT/FOUNDATION Base Salary is $85K to $115K (based upon candidate and experience); Discretionary Bonus; Hybrid with Three (3) Days in Office and Two (2) Days Remote The office is in mid-town Manhattan and closed between Christmas and New Year’s. Leading, renowned, non-profit foundation is looking for an experienced executive administrative assistant to join its organization as an Executive Assistant providing administrative and operational support for Two (2) Executive Vice Presidents. This will include some Personal Assistant duties/responsibilities. In this role, you will interact with a number of counterparts, both internal and external, develop an understanding of the organization’s administrative needs, demonstrate a willingness to take initiative, help manage the executives’ priorities, and exercise confidentiality. Additionally, you will work independently on special and ongoing projects as assigned. Hybrid role with Three (3) Days per Week in the Office (Mon, Tue, & Thu) located on Park Avenue in the mid-50s, and Two (2) Days per Week Remote/Virtual. Bachelor's Degree is required . Ten Plus (10+) years of experience providing Administrative and Operational Support to Senior Level Executives or Teams with demonstrated increases in responsibility over time. Advanced experience using Microsoft Office Suite products (Word, Excel, PowerPoint, and Outlook) required ; experience with SharePoint is a plus . Work independently with minimal direction and supervision, with strong attention to detail and time management skills. Demonstrated experience anticipating the need for and delivering strong administrative and operational support for senior level executives and teams. Plan, organize, and manage work effort for complex projects. Handle confidential information with integrity and discretion. Consistently produce high-quality work while working independently with minimal direction and supervision. Learn about and support the mission of the Foundation is desirable . Provide administrative and operational support by undertaking a wide range of delegated tasks and assignments, including, but not limited to: Independently managing the dynamic schedule of the EVPs by determining priorities in calendaring appointments and activities (this requires interaction with both internal and external clients, executives, leaders and assistants to coordinate a variety of meetings and other administrative and strategic responsibilities, showing initiative, professionalism, sensitivity and understanding of issues and care for confidentiality). Creating travel itinerary options, coordinating arrangements and managing all business expenses for the EVPs. Coordinating with other Executive Assistants across the Foundation for large meetings and special events. Assisting with ad hoc projects as requested. Managing email/voicemail as directed, answering phone and sending emails on behalf of the EVP and ED. Processing department invoices and coordinating with the finance department to ensure smooth operation of the department budget. Maintaining organized physical and digital files, templates, trackers, records, and contacts. Coordinating vendor contracts/contracting process for relevant projects. Collaborating with and developing strong relationships with administrative staff and employees across the organization and providing back-up for the organization’s other administrative team members as needed.