Senior Executive Assistant

Job Description

Job Description

Responsibilities

• Linguistic & Cultural Bridge: Provide high-level consecutive interpretation during business meetings, legal consultations, and government interactions. Translate complex documents, including technical specifications, legal contracts, and official government correspondence.
• Government & Regulatory Liaison: Manage communications with local and state authorities (e.g., building departments, utility boards, zoning committees). Assist in drafting formal petitions, letters of dispute, and permit applications.
• Operational Integration: Interface with production managers and engineers to track manufacturing processes. This includes assisting in the procurement of industrial equipment (e.g., stainless steel tanks, chemical raw materials) and communicating technical requirements to vendors.
• Project Management & Administration: Oversee commercial property management tasks, coordinate with general contractors, and manage specialized service providers.
• Legal & Compliance Support: Assist the executive in navigating U.S. business law and regulatory frameworks, ensuring that all communications with legal counsel are precise and professionally handled.

Required Skills & Qualifications

• Bilingual Mastery: Absolute fluency in Mandarin Chinese and English (written and verbal). Ability to switch between formal "business" registers and technical "industrial/legal" registers in both languages.
• Technical Literacy: Ability to understand and communicate concepts related to chemical engineering, manufacturing workflows, and architectural/permitting documentation.
• High-Stakes Communication: Demonstrated experience in government relations or dealing with regulatory bodies. The candidate must be comfortable advocating for the business’s interests in formal settings.
• Professional Discretion: Proven ability to handle sensitive information regarding business strategy, legal disputes, and financial planning.
• Cross-Cultural Competency: Deep understanding of both Chinese and American business etiquette to facilitate successful negotiations and relationship building.

Candidate Profile

• Experience: 5+ years of experience as an Executive Assistant, Paralegal, or Project Coordinator in an industrial or international business environment.
• Tech Savvy: Proficiency in project management software, digital communication tools, and the Microsoft Office Suite.

Key Performance Indicators (KPIs)

• Communication Accuracy: Zero critical misunderstandings in legal or technical translations.
• Project Velocity: Timely submission of permits and response to government inquiries.
• Stakeholder Satisfaction: Smooth interactions between the executive and external partners (Contractors, Utility Companies, Attorneys).

East Origins LLC is an international manufacturer and distributor specializing in cooking wine, vinegar, and related food products. We work with domestic and international suppliers to support production and distribution across global markets.

Company Description

East Origins LLC is an international manufacturer and distributor specializing in cooking wine, vinegar, and related food products. We work with domestic and international suppliers to support production and distribution across global markets.