Practice Coordinator

Practice Coordinator

The Practice Coordinator reports directly to the Practice Manager and is responsible for supporting administrative duties for the practices. Responsibilities include scheduling, confirming appointments, patient interaction (telephone and in-person), administrative practice support, and special projects. Essential duties include administrative support and coordination for provider, radiation oncology, and infusion services consisting of physicians, nurse practitioners, physicists, program nurses, staff nurses, and research nurses; scheduling complex appointments; following guidelines that support safe clinical practice, patient comfort, continuity of care for complex visits; a high standard of timely communication and rescheduling as necessary; and coordination of clinical visit related reports, documentation, requisitions, and other materials. Managing direct communications with patients and family members is critical to this role; he/she provides the first greeting and welcome for patients arriving for appointments and represents the customer service orientation of our practice. The Practice Coordinator also provides general administrative support to on-site leadership and providers as needed. Duties include scheduling appointments, scanning and faxing documents upon request. He/she is expected to exhibit professional behavior through adherence to DFCI and site-specific policies, procedures, and codes of conduct. The Practice Coordinator will work directly with the Dana-Farber Access Management staff at the Longwood campus, as appropriate, to process referrals, authorizations and financial counseling, working together to promptly assist the patient (and resolve discrepancies).

Compensation Pay Range: $20.05 - $26.98

Essential Functions

• Administrative Support of Practice
• Patient Check-In
• Patient Check-Out
• End of Day Functions

Job Requirements

• Minimum Education - Preferred: Associate's degree and/or 2 years equivalent experience preferred.
• Minimum Work Experience: 2 years of experience in customer service is required; experience in healthcare is a plus.
• Required additional Knowledge and Abilities:
• Knowledge of managed care policies and medical terminology is a plus.
• Understand and utilize DFCI systems as well as the local Hospital's systems i.e. Epic
• Requires basic knowledge of insurance plans which constantly change; knowledge of insurances that Host hospital are participants; and high-risk insurances
• Ability to multi-task and function as an integral member of the team.
• Excellent verbal and written communication skills required.
• Excellent computer, customer service and problem-solving skills required.
• Demonstrated ability to draft reports, correspondence and other administrative documents pertaining to patient scheduling as needed.