Office Administrator / Front Desk

At CS Power Systems, we are on a mission to transform lives by delivering clean, solar‑powered electricity to millions worldwide. As a division of Canadian Solar, a global leader founded in 2001, we manufacture high‑performance solar panels, inverters, and advanced energy storage solutions. Our commitment to sustainability drives everything we do and drives the opportunity to build a lasting positive impact on the planet and communities. Responsibilities Serve as the primary point of contact for visitors: greet visitors upon arrival, escort them to the appropriate contact, and maintain visitor sign‑in procedures. Coordinate conference calls, large meetings, meals, and guest setup arrangements. Maintain front‑desk signage, office calendar, conference‑room bookings, and hotel office reservations. Provide direct administrative support to HR, including calendar management, travel arrangements, and other administrative duties. Coordinate travel arrangements, hotel accommodations, and transportation services for out‑of‑town staff as requested. Perform general clerical duties: mail distribution, scanning, filing, copying, and preparing and shipping packages using FedEx and other approved courier services. Manage delivery service accounts and vendor relationships, including FedEx, Costco, EZ Cater, Navan, and other approved vendors. Maintain office equipment, including leasing, purchasing, maintenance, and vendor relationships. Oversee facilities management needs: maintenance, safety, security, landlord relations, tenant improvements, janitorial services, and office or workstation relocations. Maintain office evacuation plans and coordinate employee training. Coordinate new employee workspace setup: desk assignments and business card orders. Assist with posting annual compliance notices and labor law posters as directed by HR. Manage office supply accounts: ordering, inventory tracking, and maintaining appropriate inventory levels of office supplies, kitchen supplies, and business cards. Maintain the cleanliness, organization, and functionality of the office, conference rooms, kitchen areas, and common spaces on a daily basis. Order, set‑up, and clean up lunches, birthday celebrations, employee events, and office gatherings. Assist in planning and coordinating office functions, including in‑house conferences, client meetings, parties, and catered lunches. Perform other duties and support special projects as assigned. Qualifications Minimum of 5 years of experience as an Office or Administrative Assistant. Professional, personable, approachable and courteous demeanor. Ability to deal effectively with a diversity of individuals at all organizational levels. Versatile, flexible, and willing to work within a constantly changing environment with enthusiasm. Ability to maintain absolute discretion and confidentiality. Proven ability to handle multiple projects, prioritize, and meet deadlines. Excellent verbal and written communication skills. Strong organizational, problem‑solving, and analytical skills. Excellent judgement with the ability to make timely and sound decisions. Intermediate to advanced technical skills: Outlook, Word, Excel, Power Point, Internet, and Adobe Acrobat. Self‑motivated, driven, and results‑oriented. Meticulous attention to detail and quality of work product. Ability to work effectively with cross‑functional teams and produce time‑sensitive deliverables. Work will be performed in a standard office environment, involving sitting, bending, standing, walking, typing, and reaching. Compensation and Benefits Competitive salary range of $80,000.00 – $95,000.00 USD (annual base salary only). Performance bonus package based on annual objective achievement. 401(k) retirement plan. Medical, dental, life, and disability program. PTO and sick days. Pay range subject to change. Equal Opportunity Employer Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. #J-18808-Ljbffr