Event Producer / Jr Event Producer

Job Description

Job Description

About Company:

ONTHEMARC is a contemporary, full-service catering company known for creating memorable, well-executed events where great food and great service always come first. Founded in 2006 by Chef Marc Weber out of his parents’ kitchen, with nothing but a station wagon and a simple goal to make people happy by exceeding expectations, ONTHEMARC has grown into one of the region’s most respected hospitality brands.

Nearly 20 years later, we operate out of a 15,000-square-foot industrial kitchen and office space and service more than a dozen exclusive venues across Connecticut, New York, New Jersey, and beyond. Our exceptional team of over 40 full-time employees and 600 part-time staff brings our signature blend of culinary excellence, seamless service, and creativity to every event - from intimate dinners to large-scale galas and corporate functions.

Our culture is grounded in hospitality, humility, and excellence. We believe great work starts with great people: those who care deeply, stay calm under pressure, communicate directly, and show up for one another. We lead with warmth and professionalism, move fast, adapt often, and take pride in doing things the right way.

At ONTHEMARC, we’re not just building events - we’re building experiences that connect people, celebrate milestones, and raise the standard for what hospitality can be.

If you’re passionate, hardworking, and thrive in a collaborative, high-energy environment, there’s a place for you here.

Minimum Qualifications:

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Minimum of 3 years of professional experience in event production, catering, or hospitality management for Event Producer. If less experience you can be considered for a more Jr. position.
• Demonstrated success managing multiple large-scale or high-profile events from planning to execution.
• Excellent interpersonal skills to collaborate effectively with diverse internal and external stakeholders.

Preferred Qualifications:

• Experience in a fast-paced agency or hospitality group environment.
• Certification in event planning or project management (e.g., CMP, PMP).
• Familiarity with Cvent, Eventbrite, or similar event management platforms.
• Knowledge of current trends in event design, technology, and experiential marketing.

About the Role:

EVENT PRODUCER:

The Event Producer is responsible for end-to-end planning, coordination, and execution of ONTHEMARC events - from proposal through post-event evaluation - delivering brand-aligned, operationally precise experiences for clients and guests. 

Reports to the Director of Production and partners closely with Sales, Operations, Culinary, and Service to ensure seamless delivery and exceptional experiences.

RESPONSIBILITIESEVENT PLANNING & PRODUCTION MANAGEMENT

• Develop comprehensive event plans that align scope, timelines, budgets, and resource needs from booking through completion.

• Coordinate all production needs post-booking with consideration for venue look, feel, décor, and guest flow.

• Create floor plans, Run of Show documents, and detailed execution materials that ensure accurate, organized delivery.

• Complete packing lists to ensure accurate pack-outs, efficient load-ins, and smooth returns.

CLIENT COMMUNICATION & RELATIONSHIP MANAGEMENT

• Serve as the primary point of contact for assigned events from booking through post-event evaluation.

• Maintain email correspondence with clients from booking through event completion, confirming logistics and managing expectations.

• Manage client relationships throughout the planning process, ensuring a clear, responsive, and professional experience.

• Proactively maintain repeat client relationships and request post-event reviews across relevant platforms.

• Schedule and conduct tastings for current and prospective clients, capturing feedback and confirming next steps.

• Accompany Sales Managers on client walk-throughs and support event advancement through clear follow-up and documentation.

TRIPLESEAT DOCUMENTATION & FINANCIAL ACCURACY

• Generate proposals, BEOs, invoices, and contracts via Tripleseat, ensuring accuracy, approvals, and timely distribution.

• Manage changes and client requests by updating documentation promptly and maintaining clear version control.

• Track budget-related details and confirm final deliverables with internal teams to ensure what’s sold is what’s executed.

RENTALS & VENDOR COORDINATION

• Coordinate and source all rentals for events, ensuring items match specifications, brand standards, and event requirements.

• Liaise with outside vendors aligned with the OTM brand to ensure consistent, high-quality service delivery.

• Confirm vendor schedules, deliveries, pickups, and setup requirements, resolving issues early to protect timelines.

• Meet rental companies for deliveries as needed, verifying accuracy and addressing discrepancies on-site.

STAFFING & ON-SITE EVENT LEADERSHIP

• Create staffing position sheets and day-of communications that set clear roles, timing, and expectations.

• Serve as an Event Captain for assigned events or communicate all event information to the Event Captain responsible for day-of execution.

• Oversee setup, execution, and breakdown to ensure adherence to timelines, design standards, and client expectations.

• Manage staff on-site as needed to support logistics, pace of service, and overall event flow.

• Troubleshoot on-site challenges with composure and efficiency, escalating appropriately while protecting the guest experience.

ADMINISTRATIVE SUPPORT & CONTINUOUS IMPROVEMENT

• Provide clerical, record-keeping, and office support as needed; support other projects and tasks as reasonably assigned.

• Collaborate with Operations and Culinary teams to ensure accurate pack-outs, returns, and reconciliation.

• Participate in post-event evaluations to assess outcomes and identify opportunities for improved processes and client satisfaction.

• Contribute to team-wide best practices that increase consistency, efficiency, and quality across events.

IDEAL CANDIDATE PROFILE

The ideal candidate is:

• A detail-driven producer who blends creativity with operational discipline and strong follow-through.

• Experienced producing multiple complex events end-to-end, including high-profile or large-scale programs.

• A strong client communicator who keeps logistics tight, expectations clear, and decisions well-documented.