Executive Assistant to the Director

Executive Assistant to the DirectorPosition serves as executive and administrative support for the director's office, overseeing daily operations in a high energy atmosphere. Position is the principle point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, artists. Coordinates the work of support and operational staff. Performs data gathering and analysis and compiles and packages statistics for consumption by key constituents, such as the Provost's Office and donors, or for public presentations. The position also prepares non-routine correspondence, both written and digital, on behalf of the Director and Museum, which may be sensitive and confidential. This position works with director on confidential personnel matters, communicates with major contributors and donors, and organizes director's schedule and travel.Possess organizing and coordinating skills. Able to work independently, make administrative and procedural decisions. Able to anticipate and troubleshoot problems with minimal interruption to director; possess professionalism, confidentiality, diplomacy, good memory; Office management skills, including database management, word processing (WP 5.1 and WORD); Resourceful and possess excellent command of English language; Ability to take dictation; stewardship skills necessary in dealing with patrons and donors.Posting Number - S15643PWorking Title - Executive Assistant to the DirectorDepartment - SRVPAA-Georgia Museum of ArtEmployment Type - EmployeeBenefits EligibleFull Time40.00 weeklyAdvertised Salary - $60K-$65K; Commensurate with ExperiencePosting Date - 08/21/2026Closing Date - 08/31/2026Proposed Starting Date - 09/14/2026The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io).The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.Position Summary - Position serves as executive and administrative support for the director's office, overseeing daily operations in a high energy atmosphere. Position is the principle point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, artists. Coordinates the work of support and operational staff. Performs data gathering and analysis and compiles and packages statistics for consumption by key constituents, such as the Provost's Office and donors, or for public presentations. The position also prepares non-routine correspondence, both written and digital, on behalf of the Director and Museum, which may be sensitive and confidential. This position works with director on confidential personnel matters, communicates with major contributors and donors, and organizes director's schedule and travel.Duties/Responsibilities - Oversight of daily activities of director's office, including serving as principle point of contact for director with both university and external constituents. Manages communication for director by email, written correspondence, and phone with patrons, major donors, peers, professional associates, museum directors, organization chairs, CEOs, senior UGA administrators.Duties/Responsibilities - Maintains director's schedule. Arranges meetings, conference calls, stewardship functions, committee meetings. Makes travel arrangements for the director. Frequently, trips are multi-purposed and complicated.Duties/Responsibilities - Submits director's travel authorizations, expenses and other expenditure documents for reimbursement. As directed by director, assist other senior staff with travel expense reports, TA's, and travel policies and procedures.Duties/Responsibilities - Serves as general office manager. Duties include: collecting and distributing mail and packages, maintaining workroom and office supply inventory for all staff, preparing UGAMart requisitions for office supplies, maintaining GMOA association memberships, submitting invoices to the business office for payment. Serves as museum contact for Canon copier maintenance and trouble-shooting and for 3rd floor facility issues. Coordinates with UGA custodial crew and museum building maintenance supervisor on concerns such as restroom supplies and general maintenance visits from UGA's Facilities Management Division.Required DocumentsResume/CVOptional DocumentsCover Letter