Payroll Specialist

Who We Are Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in more than 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA’s mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students, equipping them with real‑world readiness and preparing them for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™. Job Purpose To join a team of people with the mission of Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. The Payroll Specialist is responsible for ensuring accurate and timely processing of bi‑weekly payrolls and related transactions. This position plays a critical role in validating time entries, maintaining payroll data integrity, supporting employee inquiries, and ensuring compliance with all applicable policies, procedures, and deadlines. The Payroll Specialist will collaborate with various departments to support payroll operations and maintain high standards of accuracy and customer service. How You Will Impact Education Prepare, schedule and process bi‑weekly payrolls, ensuring all required data is gathered timely. Review, analyze, and research payroll errors to guarantee accuracy. Prepare and post transactions in the ADP Vantage System. Verify and validate employee time entries for policy compliance. Process retroactive transactions and payments. Develop, run, and review pre‑ and post‑payroll audit reports for data integrity. Perform daily data entry of payroll transactions and maintain accurate records. Review employee timesheets for completeness and accuracy. Process payroll for multiple locations and pay groups, complying with jurisdictional requirements. Collect and process all payroll data—including hours worked, leave balances, and earnings—in a timely manner. Calculate payments for regular payroll, retroactive adjustments, settlements, and off‑cycle disbursements. Analyze and process final payments for separated employees, ensuring regulatory compliance. Monitor and research employee leave balances and accruals to keep records accurate. Assist employees with payroll‑related inquiries, including W‑2 and W‑4 tax form questions. Troubleshoot and resolve direct deposit errors due to closed or incorrect account information. Research and process off‑cycle payroll payments as needed. Review weekly time entry reports from various timekeeping systems and advance discrepancies when necessary. Respond to inquiries from schools, departments, and staff regarding payroll procedures, schedules, and payment statuses. Maintain proficiency in payroll software and related systems; strong computer skills are required. Required Qualifications And Skills Highly organized with strong attention to detail. End‑to‑end payroll processing knowledge, including multi‑state experience. Proficient in Microsoft Excel (VLOOKUP and PivotTables). Education Associates or Bachelor’s degree in Accounting, Finance, Business Administration, or related field is required. Experience Minimum of 2 years of payroll experience. Knowledge of payroll best practices. Experience with payroll systems such as ADP Vantage, E‑Time, Workforce Manager, Smart Compliance, and advanced proficiency in Excel. Strong understanding of federal, state, and local payroll tax regulations. Proven ability to manage complex payroll operations and implement process improvements. Excellent analytical, organizational, and problem‑solving skills. Strong written and verbal communication skills with the ability to interact effectively across departments. May perform other duties as assigned. Work Environment Usual office working conditions. Physical Demands No physical exertion required. Travel within or outside of state. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects. FLSA Overtime Category Job is non‑exempt, subject to the minimum wage and overtime provisions of the Fair Labor Standards Act. #J-18808-Ljbffr