Administrative Assistant

Job Description

Administrative Assistant (Entry-Level)

Location: Newark, NJ (Full-Time, On-Site)

About the Role

We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team.

The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors.

Key Responsibilities

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• Answer, screen, and route incoming firm telephone calls
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• Manage incoming and outgoing mail, packages, and deliveries
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• Collect, organize, and distribute correspondence and deliveries throughout the office
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• Monitor and replenish office and kitchen supplies
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• Coordinate with vendors regarding office supplies and facilities-related needs
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• Assist with conference room setup and office events as needed
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• Maintain reception and common areas to ensure a professional appearance
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• Support day-to-day administrative and operational activities across the firm
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• Assist with filing, document management, data entry, and other clerical tasks
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• Provide administrative support to the Director of Operations & IT and other firm leadership as requested
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• Handle special projects and additional responsibilities as assigned
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Qualifications

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• High school diploma required; Associate’s or Bachelor’s degree preferred
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• 0-3 years of administrative, customer service, hospitality, or office experience
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• Strong verbal and written communication skills
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• Professional demeanor and customer-service mindset
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• Excellent organizational and time-management abilities
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• Strong attention to detail
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• Ability to manage multiple priorities in a fast-paced environment
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• Proficiency with Microsoft Office, including Outlook, Word, and Excel
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• Ability to maintain confidentiality and exercise good judgment
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What We're Looking For

The successful candidate will be:

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• Friendly, approachable, and professional
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• Reliable and accountable
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• Highly organized and proactive
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• Comfortable interacting with firm leadership, clients, and vendors
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• Eager to learn and grow professionally
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• A team player who takes pride in supporting others
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What We Offer

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• Competitive compensation
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• Comprehensive benefits package
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• Professional development opportunities
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• Collaborative and team-oriented culture
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• Opportunity for career growth within a well-established professional services firm
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