Proposal Coordinator

HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance. About the Position The candidate will report directly to a marketing manager and supporting principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team led initiatives. We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities / clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position. Core Responsibilities Execute RFP and RFQ materials for preparation of proposal submissionsLead qualitative response/clarifications to RFQ/RFPs including preparation of resumes, customized information, project descriptions, etc. for project pursuitsInterface with marketing staff firm-wide and participate in weekly and monthly marketing meetingsCreate presentations for Principals/Designers in relation to marketing and business development effortsSchedule and/or support promotional meetings with clientsAssist with award submissionsFacilitate photography coordination for completed projectsResearch clients to expand knowledge and support business development effortsInvolvement in professional and community organizations, including SMPS and other AEC industry OrganizationsPrepare brochures and qualifications for general and tailored marketing needsGenerate and coordinate in-house marketing materials in coordination with other officesUpdate CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.