Administrative Assistant

Job Description

Position Summary

We are seeking a highly organized and people-focused professional to support daily shop operations. This role serves as a key partner to shop leadership, employees, and cross-functional teams by providing administrative support, coordinating onboarding activities, and support community initiatives.


Position Details

• Support the Shop Superintendent and Foremen with union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Serve as the first point of contact for general shop inquiries, providing guidance and redirecting questions as needed.
  • Partner closely with accounting to:
  • Approve and code shop invoices
  • Run reports
  • Confirm timesheet submissions
  • Track purchase orders
• Facilitate cross-functional team meetings and coordinate logistics.
• Perform additional administrative duties as needed to support division operations.
• Oversee office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance as required.
• Manage company swag inventory and distribution.
• Support shop tours by greeting visitors, coordinating meals, and providing onsite assistance.
• Plan and host employee activities, community engagement, and team-building activities.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years' experience in an administrative, accounting, or HR support role
• Strong proficiency with Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build and maintain positive working relationships across teams and departments

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you're engaged, challenged, and valued, apply now to join our dynamic team.


To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.


Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.


Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Maryland and Washington, D.C. this ranges from $23.00 - $29.00 per hour plus annual incentive, benefits, and retirement program as outlined above.


Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).