Administrative Assistant - Health & Human Services

Salary: $22.17 - $33.25 Hourly
Location : Chaska Government Center, MN
Job Type: Full-Time
Job Number: 03125
Division: Health & Human Services
Department: Income Support
Opening Date: 06/04/2026
Closing Date: 6/16/2026 4:30 PM Central


JOB SUMMARY


Join our dedicated Health & Human Services team as an Administrative Assistant, supporting staff who make a meaningful difference in our community. Under the direction of the Income Support Manager, the HHS Administrative Assistant is responsible for assisting agency staff with caseload management by providing data entry and word processing support. This includes the preparation of legal documents, resumes, case dictation, cover letters, court reports, petitions, letters, memorandum, forms, newsletters, reports, charts, policies or other correspondence from rough draft, staff instructions, or transcription. The HHS Administrative Assistant provides other office support services by maintaining department files/records, providing back-up clerical and Resource Specialist support, the ordering of office supplies and the preparation of unit/department claim forms or purchase orders.

This position will work at the Chaska Government Center Monday through Friday from 8:00 a.m. - 4:30 p.m.

TYPICAL DUTIES AND RESPONSIBILITIES

• Provides direct support to Income Support Staff.
• Initiates, maintains and updates a variety of client case management documents/database records using SSIS, Credible, Access and other database systems.
• Serves as a word processing specialist in the preparation of various documents, correspondence, forms, reports, or materials requested by unit/agency staff from rough draft, transcription, or staff instructions.
• Access various State and County Systems to retrieve documents and information.
• Updates and maintains files, records, reports and documents.
• Processes incoming mail using Compass Pilot, OnBase, and Scan Pro; prepares outgoing mail.
• Maintains agency forms and informational packets using Compass Forms.
• Maintains and orders agency supplies and vouchers.
• Registers staff for trainings and books flights and lodging as needed.
• Attends meetings and seminars to learn and acquire developmental and human services skills needed to carry out assignments and responsibilities.
• Communicates and interacts effectively and respectfully with customers, employees, supervisors, and individuals from other departments and organizations.
• Provides direct services to customers.
• Provides back-up assistance to customers in the absence of the Resource Specialist (CareerForce Center service area only).
• Provides back-up assistance at the front desk
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS
• High school diploma or GED and 2 year previous secretarial/clerical/administrative support experience that includes word processing, records management, and customer relation/service responsibilities
or
• Associates Degree in related area
and
• Valid driver's license or evidence of equivalent mobility

SCORED EXAMINATION PROCESS


All applications will be screened for minimum qualifications, scored and ranked. The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews). Final selection for the position will include successful completion of oral interview(s), reference checks, and background investigation.
01


Please indicate the highest level of education you have completed:

• High School Diploma/GED
• Associate Degree or higher
• None of the above

02


How many years of previous experience do you have working in an administrative support role assisting multiple internal customers and departments?

• None/less than two years
• Two years or more

03


How many years of scanning, filing, data entry or electronic records experience do you have?

• None
• Less than one year to less than two years
• Two years to less than three years
• Three years or more

04


How many years of work experience do you have with ordering and/or purchasing supplies, products etc.?

• None
• Less than one year
• One year to less than two years
• Two years or more

05


How many years of work experience do you have with records retention and management?

• None
• Less than one year
• One year to less than two years
• Two years or more

06


How many years of experience do you have with the Microsoft suite of products? (Outlook, Word, Forms, Publisher, Visio, Excel)

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years or more

07


How many years of experience do you have managing projects?

• None
• Less than one year
• One year to less than three years
• Three years or more

08


How many years of experience do you have with administrative support duties, such as preparing correspondence, responding to requests, calendar management, etc.?

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years or more

09


How many years of experience do you have working directly with residents from a variety of cultures and backgrounds?

• None
• Less than one year
• One year to less than two years
• Three years or more

Required Question