Administrative Coordinator/ Clinic Coordinator
$28 - $32 per hourAscend Rehab Services Inc
Job Description
Job Description
Job Title: Administrative Coordinator/Clinic Coordinator
Location: Union City, CA
Job Type: Full-time
Company Overview:
Ascend is a leading healthcare service provider in the East Bay, renowned for its commitment to delivering exceptional care to children with special needs and their families. As a woman-driven, pediatric therapist-led organization, Ascend is dedicated to making a positive impact in the community. We are excited to announce the upcoming opening of our Union City outpatient clinicnd are seeking a dynamic Administrative Coordinator/Clinic Coordinator to join our expanding team.
Position Overview:
We are looking for a dedicated, detail-oriented professional with strong administrative and organizational skills to support daily clinic operations. The ideal candidate will have experience in healthcare administration, scheduling, and customer service. This role requires excellent multitasking abilities, a passion for helping others, and the capacity to thrive in a fast-paced, collaborative environment.
Key Responsibilities:
- Perform a variety of administrative duties, including scheduling appointments, answering phone calls, and responding to emails.
- Coordinate interviews, onboarding, and training programs for new staff.
- Maintain accurate records, manage online documents, and ensure timely filing and reporting.
- Assist the Clinic Coordinator in managing staff caseloads and client appointments.
- Support the director and therapist team with day-to-day responsibilities and special projects.
- Coordinate and book travel arrangements for staff and clients.
- Assist in planning and executing events, including follow-up tasks.
- Provide comprehensive support to staff, including equipment management and inventory control.
- Greet clients (both children and adults) and handle inquiries in a professional and welcoming manner.
- Prepare and distribute minutes of staff meetings, and manage the flow of forms and documents.
- Assist with bi-monthly cross-checking of client payments with billing.
- Create and maintain client files, ensuring data integrity and security.
- Provide backup support for the Clinic Coordinator and other administrative staff as needed.
Qualifications:
- Bachelor's Degree is highly preferred.
- Minimum of 2 years of experience in office administration or a related field.
- Strong communication, interpersonal, and time-management skills.
- Exceptional organizational and multitasking abilities.
- High attention to detail and accuracy.
- Proficient in Microsoft Office Suite and online tools such as Google Drive, Google Chat, and Zoom.
- Ability to work both independently and as part of a collaborative team.
- Customer service experience preferred; healthcare experience is a plus.
- Spanish language skills are preferred but not required.
Benefits:
- Comprehensive health benefits including Medical, Dental, and Vision insurance.
- 401(k) plan with company matching.
- Flexible spending account.
- Paid time off and employee discounts.
- Life insurance and additional benefits.
Schedule:
- Full-time position, Monday to Friday from 8:30am - 5:00pm at 29516 Kohoutek Way, Union City, CA 94587
- Ability to reliably commute to or relocate to Union City, CA, before starting work is required.
Why Join Us?
Ascend Rehab Services, Inc. offers a vibrant, inclusive, and innovative work environment that values work-life balance and fosters professional growth. Join our team and be part of a dedicated group making a real difference in the lives of special needs children and their families.
If you are a proactive, organized professional looking to contribute to a meaningful cause, we would love to hear from you!
How to Apply:
Please submit your resume and cover letter detailing your relevant experience and why you are interested in this position.
Powered by JazzHR
yDcBY14xtz
Vacancy posted 8 days ago
Similar jobs that could be interesting for youBased on the Administrative Coordinator/ Clinic Coordinator in Union City, CA vacancy
$29 - $32 per hour
...Job Description Job Description Job Description The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Management...SuggestedContract workFor contractorsWork experience placementWork at officeFlexible hoursAscend
Hayward, CA25 days ago$19.05 - $19.55 per hour
...'s leading off-price retailer. Opportunity: Grow Your Career Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and...SuggestedHourly payTemporary workWork at officeLocal areaHome officeFlexible hoursNight shiftTJX
Fremont, CA5 days ago- ...surgical patient care products. Position Overview The Service Administration Assistant provides essential administrative support to the... ...The role will primarily support the Service Administration Coordinator and the Contracts Coordinator with maintaining contracted work...SuggestedContract work
- ...We are seeking a detail-oriented and compassionate Medical Administrative Coordinator to join our Palo Alto team. In this role, you will work... ...documents as a complimentary service to the patients. Covers Clinical Assistant and Patient Services duties as needed. Initiates...SuggestedWork experience placementWork at officeMonday to FridayFlexible hours
IVIRMA Global
East Palo Alto, CA3 days ago $23 - $25.38 per hour
...Telecare is seeking an Office Coordinator I in San Leandro, CA to support business operations with a variety of administrative and data-entry tasks. This full-time, on-site role offers a wage range of $23.00 to $25.38 per hour, with geographic differentials. You will...SuggestedHourly payFull timeWork at officeUltipro
San Leandro, CA1 day ago- ...for the DISARC unit, reporting to the Director of Diversity & Inclusion. The role provides essential administrative and operational support for the department, coordinating calendars, records, travel, procurement, payroll, and reporting to enable effective program...Work at office
- Cal State East Bay is seeking an Administrative Support Coordinator I to coordinate STEM LAB and the College of Science Student Service Center. You will manage payroll for student assistants, scheduling, budgets, and communications, while supporting outreach and curriculum...Work at office
$4,367 per month
Academic Administrative Coordinator (Administrative Support Coordinator II) Job no: 562333 Work type: Staff Location: East Bay Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time PLEASE NOTE: The starting salary...Full timeWork experience placementWork at office$4,367 per month
Academic Administrative Coordinator (Administratative Support Coordinator II) Job no: 561581 Work type: Staff Location: East Bay Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time PLEASE NOTE: The starting...Full timeContract workTemporary workWork experience placementWork at office- ...and global teams to support equipment sales, order management, and field service operations. Position Summary The Sales Administration Coordinator supports the Sales & Field Service organization by managing customer orders, delivery schedules, reporting, forecasting data...Full timeFlexible hours
$25 - $28 per hour
Quality Assurance/Administrative Coordinator Quality Assurance/Administrative Coordinator Get AI-powered advice on this job and more exclusive features. This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with...Temporary workLocal areaMonday to Friday$4,367 per month
...Affinity and Resource Centers (DISARC), the DISARC Office Manager serves as the primary administrative and operational support professional for the department. The incumbent coordinates a broad range of administrative, fiscal, human resources, payroll, scheduling, event,...Contract workWork experience placementWork at office- ...Clinical Office Assistant La Clnica de La Raza is a community-based health center... ...place that addresses the whole person, coordinating and connecting them to a broad network... ...tasks. Ability to perform detailed administrative work methodically with speed and accuracy...Work at officeAfternoon shift
La Clinica
Union City, CA5 days ago - Ultima Genomics is seeking a part-time Business Administrative Assistant to join the Business Operations team in Fremont, CA. The role is... ...week, Monday to Friday. You will support office operations, coordinate events, manage travel, onboarding, mail, and facilities, while...Part timeWork at officeMonday to Friday
- Wellity Health in Fremont, CA is seeking an entry‑level front desk / administrative support role. You will be the first point of contact for clients, handle scheduling, insurance verification, and basic records with HIPAA compliance. This on‑site position requires deep...Work at office
$23 - $25.38 per hour
...for someone to give me a chance to live…” - Client from Telecare What You Will Do to Change Lives The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations. Shifts Available: Full-Time | AM |...Full timePart timeWork at officeLocal areaRelocation packageMonday to FridayShift work$22 - $25 per hour
...and independent in their own homes. We are looking for an Administrative Support Specialist to help keep our office running smoothly.... ...questions Assist with caregiver scheduling and coverage coordination Help process new hire paperwork and caregiver onboarding...Hourly payWork at officeLocal areaFlexible hoursRight at Home Fremont, CA
Fremont, CA6 days ago$21 - $23.5 per hour
..., you'll work in-person at our Fremont clinic every day. You'll be the first point of... ...contact for clients and the day-to-day administrative support for our remote clinicians across... ...provider and patient trackings, and coordinate with colleagues on priority tasks. Before...Hourly payFull timeWork at officeRemote workMonday to Friday- Chrisp Company is seeking an organized administrative professional to support AR, AP, General Accounting, and Contracts. You will manage... ..., handle mail and records, and assist with meeting coordination in a fast-paced office in Fremont, CA. This role emphasizes...Work at office
- ...District in Hayward, CA, is seeking a School Secretary I to support the principal and school staff with clerical and administrative duties. This role coordinates office tasks, maintains records, handles mail, scheduling, and basic budgeting tasks, while safeguarding...Work at office
$23 - $25.38 per hour
Telecare Corporation in San Leandro, CA is seeking an Office Coordinator I to support business operations with a range of administrative and financial tasks. This is a full-time, 8:00 AM - 5:00 PM role with starting wages ranging from $23.00 to $25.38 per hour; geographic...Hourly payFull timeWork at office$120k - $150k
...Expansion Oversight• Lead PMO support for facility construction, site expansions, remodels, and major infrastructure initiatives.• Coordinate internal teams and external vendors to ensure projects meet safety, compliance, budget, and schedule requirements.• Ensure smooth...Full timeWork at officeFlexible hoursHyve Design Solutions
Fremont, CA4 days ago- ...California, is seeking an Office Manager to provide essential administrative and operational support. This role requires strong... ...DISARC programs. The ideal candidate will manage calendars, coordinate meetings, and oversee payroll and human resource activities....Work at office
- La Clínica de La Raza is a community-based health center serving diverse communities in the San Francisco Bay Area. We seek Clinical Office Assistants to deliver a great patient experience as the first point of contact, balancing efficiency with a human touch in a fast...Work at office
$22 - $25 per hour
...Assist with scheduling caregivers for client shifts Help coordinate schedule changes and coverage needs Assist with onboarding... ...information into company software systems Provide general administrative support to the office team Qualifications Strong customer...Hourly payPart timeWork at officeFlexible hoursShift workRight at Home Fremont, CA
Fremont, CA6 days ago$42 - $47 per hour
...committed to providing exceptional patient care while fostering a positive and supportive environment for our team. Our state-of-the-art clinic is proud to serve the community and values collaboration, professionalism, and a welcoming atmosphere for both staff and patients....Work at officeAmerican Dental Companies
Hayward, CAa month ago- La Clínica de La Raza seeks a Clinical Office Assistant to warmly greet patients, register them, collect payments, and support the care team in a fast-paced clinic. You will handle data entry, scheduling, and patient forms while upholding confidentiality and professionalism...Work at office
- ...We are seeking a motivated, organized, and customer-focused Administrative Assistant to join our team at a well-established large scale... ...customer service to homeowners, assisting the management team, coordinating administrative functions, and helping ensure the community...Full timeWork at officeMonday to Friday
Contempo Homeowners Association
Union City, CA13 days ago $29.99 - $36.33 per hour
...supervision of the Manager, Site Operations, the Supervisor, Clinical Team (MA) is responsible for overseeing all medical assistant... ...all medical assistant are crossed trained in every department, coordinating patient flow, facilitating staff training and meeting, participating...Hourly payFull timeMonday to FridayFlexible hours$32 - $36 per hour
...seeking a reliable and proactive Office Manager & Facilities Coordinator for a Contract-to-Hire opportunity at our Fremont, CA... ...support for HR initiatives. Core Responsibilities Office Administration: Direct day-to-day administrative tasks, manage incoming/outgoing...Full timeContract workFor contractorsWork at officeLocal areaMonday to FridayFlexible hoursSpherion Staffing Corporation
Fremont, CA8 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Coordinator/ Clinic Coordinator. Be the first to apply!
Related searches
- administrative clerical Union City, CA
- administrative Union City, CA
- administrative support Union City, CA
- confidential administrative support Union City, CA
- administrative office technology Union City, CA
- administrative & business operations Union City, CA
- ambulatory Union City, CA
- wellness clinic Union City, CA
- free clinic Union City, CA
- health clinic Union City, CA