Office Manager

Job Description

Job Description

Location: Fremont, CA (Fully Onsite - Flexible core hours)

Employment Type: Contract-to-Hire (Initial 30–32 hours/week; Potential transition to 40 hours/week after an initial 90-day evaluation period)

Pay Rate: $32.00 - $36.00 / hour (~$70,000/year equivalent)

Work Schedule: Monday through Friday (Flexible daily start options, e.g., 7:30 AM core start)

Position Summary

We are seeking a reliable and proactive Office Manager & Facilities Coordinator for a Contract-to-Hire opportunity at our Fremont, CA location. This position begins at 30–32 hours per week (with benefit eligibility following the 90-day introductory period) and transitions into a full-time schedule (40 hours/week) after the introductory review. The core focus involves overseeing facility operations and vendor relations, administering daily office functions, coordinating corporate travel, and providing general support for HR initiatives.

Core Responsibilities

• Office Administration: Direct day-to-day administrative tasks, manage incoming/outgoing mail, oversee office and breakroom supplies inventory, and maintain front-desk reception coverage.
• Facilities Management: Serve as the primary contact for property management and third-party repair contractors (addressing building maintenance such as doors, electrical, plumbing, HVAC, roofing, elevators, and security/fire systems).
• Vendor Operations: Request quotes, review contractor proposals, and assist with managing facilities service agreements (no heavy manual labor required).
• Travel Logistics: Organize travel details (airfare, lodging, vehicle rentals) for executive team members and field service personnel.
• HR Administrative Support: Assist with administrative HR duties, employee onboarding coordination (preparing work areas, access badges, directory updates, photo IDs), and file maintenance.
• Safety & Regulatory Compliance: Monitor building permits (including local environmental platforms like BAAQMD, CERS, and HMBP) and coordinate routine safety drills (OSHA/fire guidelines).
• Event Coordination: Organize corporate events, staff gatherings, and hospitality accommodations for visiting executives.

Qualifications & Experience

• Must have Facilities background
• 5+ years of demonstrated background in office management, facilities assistance, vendor relations, or senior administrative roles.
• Strong negotiation, interpersonal, and task-prioritization skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and core business applications.
• Previous exposure to supporting HR workflows or arranging corporate travel is highly desirable.
• Consistent attendance and reliability for full-time, onsite presence in Fremont, CA.

Work Environment & Schedule

• Location: Onsite in Fremont, CA (Fully onsite role due to operational and facilities responsibilities).
• Schedule: 30–32 hours/week initially with flexible daily start options; transitions to 40 hours/week following the 90-day review.
• Status: Contract-to-Hire (Eligible for standard benefit packages post-90 days)

For over 80 years, we’ve pioneered workforce solutions that help businesses scale and job seekers thrive. As a national recruiting enterprise with a local office in Milpitas, CA, we combine global talent capabilities with dedicated, hands-on regional support.

Company Description

For over 80 years, we’ve pioneered workforce solutions that help businesses scale and job seekers thrive. As a national recruiting enterprise with a local office in Milpitas, CA, we combine global talent capabilities with dedicated, hands-on regional support.