Administrative Operations Coordinator

Job Title: Administrative Operations Coordinator

Location: Maple Grove, MN

Type: Contract

Contract Duration: 12 months

Work Model: Hybrid (onsite Tuesday through Thursday)

Hourly Pay Rate: $22/hr.


System One is seeking an organized, detail-oriented Administrative Operations Coordinator to support a large field organization of approximately 270 employees.


This position plays an important role in maintaining accurate timekeeping records, coordinating fleet utilization data, reconciling expense reports, and providing general administrative support to field crews, supervisors, and department leadership.

Training will be provided, and experience with UKG, SAP, or Concur is preferred but not required.



Key Responsibilities:

• Timekeeping and Payroll Support: Review and validate employee time entries in UKG, identify discrepancies, and coordinate with employees, foremen, and supervisors to resolve timekeeping questions and ensure timely submission of payroll records.
• Fleet Tracking: Enter, maintain, and track fleet utilization data in SAP, supporting accurate reporting for approximately 100 employees.
• Expense Report Reconciliation: Process and reconcile monthly expense reports in Concur, verify information for accuracy, and help ensure submissions meet established deadlines.
• Data Entry and Reporting: Perform high-volume data entry, validate information, maintain spreadsheets, and generate reports to support daily operations and month-end activities.
• Document Management: Maintain SharePoint sites, organize electronic records, manage PDF documents, and update department phone lists and other administrative resources.
• Administrative Support: Provide day-to-day support to field employees, foremen, supervisors, and department leadership while responding to requests and resolving routine administrative issues.
• Workload Coordination: Manage competing priorities, maintain accurate records, and ensure recurring deadlines are met, particularly during payroll processing and month-end reporting.
• Communication and Issue Resolution: Communicate professionally with employees across the organization, address questions, and coordinate with the appropriate personnel to resolve discrepancies.

Required Qualifications:

• Strong proficiency in Microsoft Excel, including filters, formulas, VLOOKUPs, and spreadsheet management.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with high-volume data entry, data validation, and maintaining accurate records.
• Strong organizational skills and the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Professional customer service skills, including the ability to address questions and resolve routine issues.
• Ability to work independently while collaborating effectively with employees at all organizational levels.
• A consistent work history demonstrating reliability and accountability.

Preferred Qualifications:

• Approximately 5-10 years of administrative, operations support, or related experience; candidates with less experience may be considered if they demonstrate strong relevant skills.
• Experience supporting timekeeping, payroll administration, or employee time entry processes.
• Experience supporting a large employee population or field-based workforce.
• Familiarity with UKG for timekeeping and workforce management.
• Familiarity with SAP for data entry, tracking, or reporting.
• Familiarity with Concur for expense reporting and reconciliation.
• Experience with SharePoint and electronic document management.
• Experience managing PDF documents using

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI-

Ref: #192-Precision San Antonio