Secretary

SCHOOL SECRETARY

Under regular supervision, performs complex clerical and/or secretarial work to ensure efficient and effective office operations.

JOB QUALIFICATIONS

• High school graduate or high school equivalency.
• Minimum of two years business/clerical experience within the past five years.
• Proficient in the use of computer information systems.
• Ability to work well with colleagues to create a team atmosphere.

ESSENTIAL JOB FUNCTIONS

• Utilize computer systems/programs to create correspondence, reports, presentations and to track, organize and manipulate data.
• Utilize organizational methods to maintain order and efficiency in the office.
• Prepare and compose correspondence, memoranda, letters, staff observations (including but not limited to: inter and intra school reports, purchase orders, state and federal data) and reports that are free of spelling and grammatical errors and are professional in tone.
• Operate office machines and equipment (copy, scan, fax, etc.).
• Engage with public, staff and students with a high degree of respect, good judgment and confidentiality where needed, with a heavy focus on the delivery of quality customer service.
• Disperse materials and supplies to teachers.
• Demonstrate responsibility when entrusted with confidential matters and materials.
• Receive and screen attendance calls.
• Maintain records of student attendance and lateness and reasons for absence or lateness.
• Maintain record of parental calls.
• Confer with guidance secretary for new students or students transferring out; prepares master files for data processing.
• Create and distribute daily and monthly suspension lists.
• Performs other duties as may be assigned by his/her supervisor(s) under authority of the board of education.
• Carry out all special assignments effectively and efficiently.

New Brunswick Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, New Brunswick Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.