Executive Assistant, Disney Theatrical Group

Overview Executive Assistant, Disney Theatrical Group. This role provides administrative support to the Vice President, Content and Talent Development and may support up to two executives. The position focuses on maintaining professional, flexible, and efficient office operations to maximize the executive’s time and the time of staff and external partners. Responsibilities Provide administrative support to the Vice President, Content and Talent Development. Support up to two executives as needed. Calendar Management: Facilitate meetings with participants, time, location, attendees, and agenda; set up conference calls and operate videoconferencing systems; regularly review daily/weekly/monthly calendars and travel plans; anticipate information and materials required in advance. Executive Travel: Coordinate domestic and international travel and provide complete and accurate itineraries with directions. Phone Coverage: Answer calls promptly and cordially; when executives are unavailable, schedule follow-up and ensure timely response. Expense Reporting: Reconcile corporate card payments and prepare expense reports for Finance. Departmental Office Management: Coordinate storage and facility needs, ordering supplies, business cards, and stationery; liaise between departments including the Executive Office and International DTG Offices; arrange weekly department meetings; assist in coordination of events. Reception and Visitor Support: Welcome and host guests as required, including occasional on-site greetings at DTG productions during nights or weekends. Project Support: Provide project support as required, including off-site support when necessary. Basic Qualifications 2+ years of executive-level administrative support experience. Proficiency in Microsoft Office (Outlook, Word, Excel) and advanced proficiency with Apple products (Mac, iPad, iPhone). Expert-level PowerPoint and Keynote skills. Experience operating audio/visual and videoconferencing equipment. Strong organizational skills with attention to detail and follow-through. Strong verbal, written, and interpersonal communication skills. Ability to work with a wide range of personalities and manage multiple tasks in a fast-paced environment. Flexibility to work overtime when required. Responsibilities may include errands and occasional heavy lifting up to 40 lbs. Must be available to work onsite 4 days per week (Monday-Thursday); Fridays are remote with flexibility to work onsite as needed. Flexibility to work outside standard business hours. Preferred Qualifications Knowledge of SAP and Concur. Work experience within The Walt Disney Company. Interest in theatre. About Disney Theatrical Group Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt and Anne Quart. The group has produced Broadway titles including The Lion King and Aladdin and is involved in immersive live experiences and licensed titles for theatre productions globally. Additional Information The hiring range for this position in New York, NY is $68,400 to $91,700 per year based on a 40 hour work week. The total hours per week may vary based on business needs. The base pay may vary depending on region, knowledge, skills, and experience. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to medical, financial, and other benefits, dependent on the level and position offered. #J-18808-Ljbffr