Administrative Assistant to the Director of Student Support Services

: JobID: 12399 Position Type: Special Education Classified/Admin. Assist Dir of Special Education Date Posted: 2/28/2025 Location: Education Service Center Closing Date: 03/07/2025 "Littleton Public Schools - Big enough to serve you; small enough to know you." Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100 Percent Goal: graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional educators to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here! Position Purpose Responsible for assisting and supporting the Director and Assistant Director of Student Support Services, including performing administrative, accounting, organizational and receptionist tasks as needed. Represent Littleton Public Schools in a positive, professional and informative manner. Keep privileged and sensitive information in strict confidence. Essential Duties

• Provide administrative support to the Director and Assistant Director of Student Support Services and maintain their calendar
• Accurately maintain budgets for Special Education, including the IDEA federal grant and SWAP state grant. Project budget and enter details into respective databases. Initiate or complete requests for budget substitutions and journal entries. Monitor monthly financial reports.
• Payroll management including tasks such as processing stipends and inputting timesheets
• Work independently and collaboratively to plan and orchestrate meetings, workshops and hiring/selection committees; reserve rooms, complete preparation for meetings and order refreshments as needed.
• Gather necessary documents from outside vendors to initiate the creation of the vendor file. Ensure timely payment of bills for outside contractors.
• Manage the various parts of the Curo Awards ceremony.
• Assist with the Parent Survey by sending surveys and compiling the data.
• Work cooperatively with the Student Support Services Team and support staff as well as members of other teams to ensure smooth flow of work.
• Receive and return phone calls and communication from parents, principals, staff and community. Schedule meetings and appointments and maintain personal and district calendars with accurate information promptly

Other Duties

• Coordinate with other Student Support administrative assistants and team members to support large team projects and functions.
• Perform other duties as assigned

Education/Certification

• High school diploma or equivalent, plus specialized courses in business, secretarial training or related field.
• Criminal background check required for hire

Experience

• Two to five years of experience in a general secretarial position
• Experience in an educational setting
• Experience managing a budget including Grant funds

Knowledge, Skills, and Abilities

• Oral and written communication skills; English language skills.
• Interpersonal relations skills; Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations.
• Personal computer and keyboarding skills; advanced computer hardware and software skills; operating knowledge of and experience with Microsoft Office and Google.
• Operating knowledge of and experience with general office equipment, including telephones, copier, etc.
• Knowledge of operating, installing, supporting and maintaining PCs and associated application software preferred at hire.
• Critical thinking and problem solving skills.
• Bilingual oral and written communication skills preferred.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions; Ability to manage multiple priorities.
• Speaks to students, parents, colleagues, and community with respect and dignity.
• Uses team concepts to plan, problem solve, and share space, equipment, resources, and knowledge with coworkers; supports the ideas, efforts, and accomplishments of others.
• Recognizes opportunities for improvement and/or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude.
• Dresses appropriately for work requirements
• Maintains consistent, regular attendance at work; arrives and leaves work at scheduled times; and follows district procedures for absence reporting.

This is a year round position, 253 days, 8 hours per day - 7:30 - 4:30 Start date July 1, 2025 Starting salary is Grade 9, $27.27/hour BENEFIT INFORMATION : Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally as a public employer, LPS participates in the Public Employees Retirement Association (PERA). For more information about additional benefits or compensation options by employee group, please visit our website at: littletonpublicschools.net/ employee-benefits